CITIZENS FINANCIAL SERVICES INC
10-Ks and 10-Qs
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UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. [ ])
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[xx]
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Filed by Registrant
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Filed by a Party other than the Registrant
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Check the appropriate box:
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Preliminary Proxy Statement
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
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[xx]
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Definitive Proxy Statement
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Definitive Additional Materials
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Soliciting Material Under Section 240.14a-12
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Citizens Financial Services, Inc.
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(Name of Registrant as Specified in Its Charter)
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(Name of Person(s) Filing Proxy Statement if other than the Registrant)
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Payment of Filing Fee (Check the appropriate box):
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[xx]
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No fee required.
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Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11.
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Aggregate number of securities to which transaction applies:
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Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is
calculated and state how it was determined):
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Proposed maximum aggregate value of transaction:
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Total fee paid:
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Fee paid previously with preliminary materials.
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Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid
previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing.
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Form, Schedule or Registration Statement No.:
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Filing Party:
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Date Filed:
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CITIZENS FINANCIAL SERVICES, INC.
15 South Main Street
Mansfield, Pennsylvania 16933
570-662-2121
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
TO BE HELD ON APRIL 21, 2020
NOTICE IS HEREBY GIVEN that the Annual Meeting of Shareholders of Citizens Financial Services, Inc. (the “Company”) will be held at 12:00 noon, local time, on
Tuesday, April 21, 2020 at the
Tioga County Fairgrounds Main Building, 2258 Charleston Road, Wellsboro, Pennsylvania, for
the following purposes:
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1.
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To elect
four Class 3 directors to serve for three-year terms and until their successors are duly elected and qualified;
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2.
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To ratify the appointment of S.R. Snodgrass, P.C., Certified Public Accountants, as the independent registered public accounting firm for the Company for the fiscal year
ending December 31, 2020; and
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3.
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To transact such other business as may properly come before the Annual Meeting or any adjournment or postponement thereof.
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NOTE: The Board of Directors is not aware of any other business to come before the meeting.
Record holders of the Company’s common stock at the close of business on March 2, 2020 are entitled to receive notice of the Annual Meeting and to vote at the
meeting and any adjournment or postponement of the meeting.
BY ORDER OF THE BOARD OF DIRECTORS
Randall E. Black
Chief Executive Officer and President
March 12, 2020
Mansfield, Pennsylvania
IMPORTANT: The prompt return of proxies will save the Company the expense of further requests for proxies in order to ensure a quorum.
Shareholders of record may vote their proxies by mail, by Internet, or in person. Voting instructions are printed on your proxy card or vote authorization. A printed proxy card for the Annual Meeting and a self-addressed return envelope will be
mailed on March 23, 2020 to all shareholders of record. No postage is required if mailed in the United States.
_____________________________________________________________________________________________
PROXY STATEMENT
OF
CITIZENS FINANCIAL SERVICES, INC.
_____________________________________________________________________________________________
This Proxy Statement is furnished in connection with the solicitation of
proxies by the Board of Directors of Citizens Financial Services, Inc., (the “Company”), a Pennsylvania corporation headquartered at 15 South Main Street, Mansfield, Pennsylvania 16933, to be used at the Annual Meeting of Shareholders. The Annual
Meeting will be held at the Tioga County Fairgrounds Main Building, 2258 Charleston Road, Wellsboro, Pennsylvania, on Tuesday, April 21, 2020 at 12:00 noon, local time. This Proxy Statement and related proxy card will be made available beginning
on March 12, 2020 to shareholders of record as of March 2, 2020.
GENERAL INFORMATION ABOUT VOTING
Who Can Vote at the Meeting
You are entitled to vote your shares of the Company’s common stock only if the records of the Company show that you held your shares as of the close of business
on March 2, 2020. As of the close of business on March 2, 2020, a total of
3,525,505 shares of common stock were outstanding. Each share of common stock has one vote.
Attending the Meeting
If your shares are registered directly in your name, you are the holder of record of these shares and we are sending these proxy materials directly to you. As
the holder of record, you have the right to give your proxy directly to us by voting via the Internet or by mail or to vote in person at the meeting.
If you are the beneficial owner of the Company’s common stock held by a broker, bank or other nominee (i.e., in “street name”), you will need proof of your
ownership of such stock to be admitted to the meeting. A recent brokerage statement or letter from a bank or broker are examples of proof of ownership. If you want to vote your shares of the Company’s common stock held in street name in person at
the meeting, you must obtain a written proxy in your name from the broker, bank or other nominee who is the record holder of your shares.
Quorum and Vote Required
Quorum.
The Annual Meeting will be held only if there is a quorum. A quorum exists if a majority
of the outstanding shares of common stock entitled to vote is represented at the meeting.
Votes Required for Proposals.
In voting for the election of directors, you may vote in favor of
all nominees, withhold votes as to all nominees or withhold votes as to specific nominees. There is no cumulative voting for the election of directors. Directors must be elected by a plurality of the votes cast at the Annual Meeting. The term
“plurality” means that the four nominees for Class 3 director receiving the largest number of votes cast will be elected as Class 3 directors.
In voting for the ratification of the appointment of S.R. Snodgrass, P.C., Certified Public Accountants (“S.R. Snodgrass, P.C.”), as our independent registered
public accounting firm, you may vote in favor of the proposal, against the proposal or abstain from voting. This proposal will be decided by the affirmative vote of a majority of the votes cast at the Annual Meeting.
How We Count Votes.
If you return valid proxy instructions, vote via the Internet, or attend the
meeting in person, your shares will be counted for purposes of determining whether there is a quorum, even if you abstain from voting. Broker non-votes also will be counted for purposes of determining the existence of a quorum.
1
In the election of directors, votes that are withheld and broker non-votes will have no effect on the outcome of the election.
In counting votes on the proposal to ratify the selection of the independent registered public accounting firm, abstentions and broker non-votes will have no
effect on the outcome of this proposal.
Voting By Proxy
The Company’s Board of Directors is making available this Proxy Statement for the purpose of requesting that you allow your shares of the Company’s common stock
to be represented at the Annual Meeting by the persons named in the proxy card. All shares of common stock represented at the Annual Meeting by properly executed and dated proxy cards will be voted according to the instructions indicated on the
proxy card or as indicated when you vote via the Internet. If you sign, date and return a proxy card without giving voting instructions, your shares will be voted as recommended by the Company’s Board of Directors.
THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS A VOTE:
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“FOR” THE ELECTION OF THE FOUR CLASS 3 DIRECTORS TO SERVE FOR THREE-YEAR TERMS AND UNTIL THEIR SUCCESSORS ARE DULY ELECTED AND QUALIFIED; AND
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“FOR” RATIFICATION OF S.R. SNODGRASS, P.C. AS OUR INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM.
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If any matter not described in this Proxy Statement is properly presented at the Annual Meeting, the persons named on the proxy card will use their own best
judgment to determine how to vote your shares. The Company does not know of any other matters to be presented at the Annual Meeting.
You may revoke your proxy at any time before the vote is taken at the meeting. To revoke your proxy, you must either advise the Secretary of the Company in
writing before your common stock has been voted at the Annual Meeting, deliver a signed later-dated proxy, vote on a later date via the Internet, or attend the meeting and vote your shares in person. Please note all votes cast via the Internet must
be cast prior to 11:59 p.m. Eastern Time on April 20, 2020. Attendance at the Annual Meeting will not in itself constitute revocation of your proxy.
If your common stock is held in “street name,” you will receive instructions from your broker, bank or other nominee that you must follow in order to have your
shares voted. Your broker, bank or other nominee may allow you to deliver your voting instructions via telephone or the Internet. Please see the instruction form provided by your broker, bank or other nominee that accompanies this Proxy Statement.
CORPORATE GOVERNANCE AND BOARD MATTERS
Director Independence
The Company’s Board of Directors currently consists of twelve members, all of whom are independent under the listing standards of the Nasdaq Stock Market,
except for Lowell Coolidge, who is Chairman of the Board, and whose daughter, Amy C. Wood, is an Executive Officer of First Citizens Community Bank (the “Bank”), Mr. Black, who is Chief Executive Officer and President of the Company and of the Bank,
Mr. Mickey L. Jones, who is an Executive Vice President and Chief Operating Officer of the Company and of the Bank, and David Z. Richards, Jr., who is an Executive Vice President of the Bank. In determining the independence of its directors, the
Board considered transactions, relationships and arrangements between the Company and its directors that are not required to be disclosed in this Proxy Statement under the heading
“Transactions with Related
Persons,”
considering the loans or lines of credit that the Bank has directly or indirectly made to Directors Black, Chappell, Coolidge, DePaola, Freeman, Graham, Kosa, Kunes, Landy, and Schadler.
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Board Leadership Structure and Board’s Role in Risk Oversight
The Board of Directors has determined that the separation of the offices of Chairman of the Board and Chief Executive Officer and President enhances Board
independence and oversight. Moreover, the separation of the Chairman of the Board and Chief Executive Officer and President allows the Chief Executive Officer and President to better focus on his responsibilities of running the Company, enhancing
shareholder value and expanding and strengthening our franchise while allowing the Chairman of the Board to lead the Board in its fundamental role of providing advice to and independent oversight of management. Consistent with this determination, R.
Lowell Coolidge serves as Chairman of the Board of Directors.
Risk is inherent with every business, and how well a business manages risk can ultimately determine its success. We face a number of risks, including credit
risk, interest rate risk, liquidity risk, operational risk, strategic risk and reputation risk. Management is responsible for the day-to-day management of the risks the Company faces, while the Board, as a whole and through its committees, has
responsibility for the oversight of risk management. In its risk oversight role, the Board of Directors has the responsibility to satisfy itself that the risk management processes designed and implemented by management are adequate and functioning
as designed. To do this, the Chairman of the Board meets regularly with management to discuss strategy and risks facing the Company. Senior management attends Board meetings and is available to address any questions or concerns raised by the Board
on risk management and any other matters. The Chairman of the Board and independent members of the Board work together to provide strong, independent oversight of the Company’s management and affairs through its standing committees and, when
necessary, special meetings of independent directors. The Board periodically meets in executive session without management present. Topics for discussion may include the evaluation of the Chief Executive Officer and President, management
succession planning, strategic planning, and such other matters as they may deem appropriate. In 2019, the Board held three executive sessions.
Rinaldo DePaola serves as Lead Director for the Company and the Bank Boards of Directors. This appointment of Lead Director is the result of the Board wanting
to follow the Nasdaq best corporate practices since Chairman Lowell Coolidge is no longer an independent director because the Bank has hired his daughter in an executive management role. In 2019, the independent directors held two meetings.
Code of Ethics
The Company and the Bank have adopted a Code of Ethics that is designed to ensure that the Company’s and Bank’s directors, executive officers and employees meet
the highest standards of ethical conduct. The Code of Ethics requires that the Company’s and Bank’s directors, executive officers and employees avoid conflicts of interest, comply with all laws and other legal requirements, conduct business in an
honest and ethical manner and otherwise act with integrity and in the Company’s and Bank’s best interest. Under the terms of the Code of Ethics, directors, executive officers and employees are required to report any conduct that they believe in good
faith to be an actual or apparent violation of the Code. The Code of Ethics is available in the Corporate Governance section of our website (www.firstcitizensbank.com).
Committees of the Board of Directors
The following table identifies the members of our Audit and Examination, Compensation/Human Resource, and Governance and Nominating Committees as of March 2,
2020. All members of each committee are independent in accordance with the listing standards of the Nasdaq Stock Market, except for Mr. Coolidge, Chairman of the Board, and Mr. Black, the Company’s Chief Executive Officer and President, who serve on
the Governance and Nominating Committee, and Christopher Kunes who serves on the Audit and Examination Committee. Based on the number of independent directors currently serving on the Governance and Nominating Committee, and Audit and Examination
Committee, the Company believes that the functions of these committees are sufficiently performed by the current members. The Board’s Audit and Examination, Compensation/Human Resource, and Governance and Nominating Committees each operate under a
separate written charter that is approved by the Board of Directors. Each committee reviews and reassesses the adequacy of its charter at least annually. The charters of all three committees are available in the Corporate Governance section of our
website (www.firstcitizensbank.com).
3
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Director
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Audit and
Examination
Committee
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Compensation/
Human
Resource
Committee
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Governance
and
Nominating
Committee
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Randall E. Black
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X
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Robert W. Chappell
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X
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X
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R. Lowell Coolidge
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X
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Rinaldo A. DePaola
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X
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X
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*
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Thomas E. Freeman
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X
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X
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X
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Roger C. Graham, Jr.
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X
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E. Gene Kosa
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X
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*
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R. Joseph Landy
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X
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*
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Christopher W. Kunes
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X
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X
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Alletta M. Schadler
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X
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X
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Number of Meetings in 2019
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6
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4
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5
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* Denotes Chairperson
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Audit and Examination Committee.
The Audit and Examination Committee oversees the Company's
accounting and financial reporting processes. It meets periodically with the independent registered public accounting firm, management and the internal auditors to review accounting, auditing, internal control structure and financial reporting
matters. The Audit and Examination Committee does not have an “audit committee financial expert” as defined by the rules of the Securities and Exchange Commission (the “SEC”). However, the Board of Directors believes that each Audit and Examination
Committee member has sufficient knowledge in financial and auditing matters to serve on the committee. The committee has the authority to engage legal counsel or other experts or consultants as it deems appropriate to carry out its responsibilities.
The report of the Audit and Examination Committee required by the rules of the SEC is included in this proxy statement. See
“Report of the Audit and Examination Committee.”
Compensation/Human Resource Committee.
The Compensation/Human Resource Committee is appointed by the Board of Directors of the Company to assist the Board in developing compensation philosophy, criteria,
goals and policies for the Company’s executive officers that reflect the values and strategic objectives of the Company and its affiliates that align their interests with the interests of the stockholders. The Committee administers the Company’s
compensation plans, including the annual incentive plan, restricted stock plan and tax-qualified defined benefit plan. The Committee reviews and evaluates the terms of employment and change in control agreements for our executive officers.
Consistent with SEC disclosure requirements, the Compensation/Human Resource Committee has assessed the Company's compensation programs and has concluded that
our compensation policies and practices do not create risks that are reasonably likely to have a material adverse effect on the Company or its affiliates. Our risk assessment process includes: (1) a review of program policies and practices; (2) a
program analysis to identify risk; and (3) determinations as to the sufficiency of risk identification, the balance of potential risk to potential reward, risk control and the support of the programs and their risks to Company strategy. Although we
review all compensation programs, we focus on the programs with variability of payout, with the ability of a participant to directly affect payout and the controls on participant action and payout.
Based on the foregoing, we believe that our compensation policies and practices do not create inappropriate or unintended significant risk to the Company or our
affiliates. We also believe that our incentive compensation arrangements provide incentives that do not encourage risk-taking beyond the organization’s ability to effectively identify and manage significant risks, are compatible with effective
internal controls and are supported by the oversight and administration of the Compensation/Human Resource Committee with regard to executive compensation programs.
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During 2019, the Compensation/Human Resource Committee retained and consulted with Compensation Advisors, an executive compensation and benefits consulting firm
of national scope and reputation, to advise it in connection with executive compensation decisions for 2019.
Governance and Nominating Committee.
The Governance and Nominating Committee
takes a leadership role in shaping governance policies and practices, including recommending to the Board of Directors the corporate governance policies and guidelines that should be adopted by the Company and
monitoring compliance with these policies and guidelines. In addition, the Governance and Nominating Committee is responsible for identifying individuals qualified to become Board members, considering the candidates recommended by shareholders for
Board membership, and recommending to the Board the director nominees for election at the next Annual Meeting of Shareholders. It manages the Board’s annual review of its performance and recommends director candidates for each committee for
appointment by the Board. The procedures of the Governance and Nominating Committee required to be disclosed by the rules of the SEC are set forth below.
In order to measure and improve director effectiveness,
a yearly self-evaluation is used by the Board to determine each
member’s effectiveness and identify opportunities for improvement. The performance of individual directors is assessed against a range of criteria, including but not limited to: performance, relevant knowledge, engagement, individual
contributions, leadership and group dynamics, and community involvement. The Governance and Nominating Committee annually oversees and reports to the Board an evaluation of the Board’s performance. The process includes:
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Director Questionnaire
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Board members complete a detailed questionnaire which (a) provides for quantitative ratings in key areas, and (b) seeks subjective comment in each of those areas.
When answering the questions, each Board member ranks all other peer Board members, as well as themselves.
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Frequency
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Annually.
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Completed By
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All members of the Board.
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Findings
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The third-party consultant provides a written summary report based on the data analysis and feedback from the directors.
Each director is able to see their own score, and the Board median score.
If a director receives a score of 7 or below, out of a maximum of 10, on any question by 3 or more peer directors, or if a director’s overall score is a 7 or below, the
Governance and Nominating Committee will discuss what is needed to improve the score.
Any question that 3 or more directors score 7 or below is determined to be a board weakness and the Governance and Nominating Committee will determine, after consultation
with management and/or consultants, what education or resource is needed to improve the score.
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Presentation & Recommendations
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The final summary report is reviewed and discussed with the full Board by the Governance and Nominating Committee.
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5
Governance and Nominating Committee Procedures
Minimum Qualifications.
The Governance and Nominating Committee has adopted a set of criteria that
it considers when it selects individuals to be nominated for election to the Board of Directors. A candidate must meet the eligibility requirements set forth in the Company’s Articles of Incorporation and Bylaws, and must meet any qualification
requirements set forth in any Board or committee governing documents. In particular, to encourage directors to demonstrate confidence and support of the Company, the Board of Directors has adopted a stock ownership requirement whereby each Company
director shall beneficially own an amount of Company common stock equal to the greater of (1) three times the previous year’s cash retainer, based on the Company’s common stock price on the previous December 31
st
, or (ii) 1,000 unencumbered shares.
The Governance and Nominating Committee considers the following criteria in selecting nominees for initial election or appointment to the Board: financial,
regulatory and business experience; familiarity with and participation in the local community; integrity, honesty and reputation; dedication to the Company and its shareholders; independence; and any other factors the Governance and Nominating
Committee deems relevant, including age, residence, geographies, size of the Board of Directors and regulatory disclosure obligations. Further, when identifying nominees to serve as director, the Governance and Nominating Committee seeks to create a
Board that is strong in its collective knowledge and has a diversity of skills and experience with respect to accounting and finance, management and leadership, vision and strategy, business operations, business judgment, industry knowledge,
agri-business experience and knowledge, current or previous SEC filing company board experience, and corporate governance.
In addition, prior to nominating an existing director for re-election to the Board of Directors, the Governance and Nominating Committee considers and reviews
an existing director’s Board and committee attendance and performance, length of Board service, experience, skills and contributions that the existing director brings to the Board, equity ownership in the Company, and independence.
Process for Identifying and Evaluating Nominees.
The process the Governance and Nominating
Committee follows when it identifies and evaluates individuals to be nominated for election to the Board of Directors is as follows:
Identification.
For purposes of identifying nominees for the Board of Directors, the Governance and Nominating
Committee relies on personal contacts of the committee and other members of the Board of Directors as well as its knowledge of members of the Bank’s local communities. The Governance and Nominating Committee will also consider director candidates
recommended by shareholders in accordance with the policy and procedures set forth above. The Governance and Nominating Committee has not previously used an independent search firm in identifying nominees.
Evaluation.
In evaluating potential nominees, the Governance and Nominating Committee determines whether the candidate
is eligible and qualified for service on the Board of Directors by evaluating the candidate under the selection criteria set forth above. In addition, the Governance and Nominating Committee will conduct a check of the individual’s background and
interview the candidate.
Consideration of Recommendations by Shareholders.
It is the policy of the Governance and
Nominating Committee of the Board of Directors of the Company to consider director candidates recommended by shareholders who appear to be qualified to serve on the Company’s Board of Directors. The Governance and Nominating Committee may choose not
to consider an unsolicited recommendation if no vacancy exists on the Board of
Directors and the Governance and Nominating Committee does not perceive a need to increase the size of the Board of Directors. In order to avoid the unnecessary use of the
Governance and Nominating Committee’s resources, the Governance and Nominating Committee will consider only those director candidates recommended in accordance with the procedures set forth below.
Procedures to be Followed by Shareholders.
To submit a recommendation of a
director candidate to the Governance and Nominating Committee, a shareholder should submit the following information in writing, addressed to the Secretary of the Company at the main office of the Company:
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The name and address of the person recommended as a director candidate;
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All information relating to such person that is required to be disclosed in solicitations of proxies for election of directors pursuant to Regulation 14A under the Securities Exchange Act
of 1934, as amended;
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3. |
The written consent of the person being recommended as a director candidate to be named in the Proxy Statement as a nominee and to serve as a director if elected;
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As to the person making the recommendation, the name and address, as they appear on the Company’s books, of such person, and number of shares of common stock of the Company owned by such
person; provided, however, that if the person is not a registered holder of the Company’s common stock, the person should submit his or her name and address along with a current written statement from the record holder of the shares that
reflects the recommending person’s beneficial ownership of the Company’s common stock; and
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5.
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A statement disclosing whether the person making the recommendation is acting with or on behalf of any other person and, if applicable, the identity of such person.
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In order for a director candidate to be considered for nomination at the Company’s Annual Meeting of Shareholders, the recommendation must be received by the
Governance and Nominating Committee at least 120 calendar days prior to the date the Company’s Proxy Statement was released to shareholders in connection with the previous year’s Annual Meeting, advanced by one year.
Director Compensation
The following table sets forth information concerning the compensation of non-employee directors during the year ended December 31, 2019.
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Name
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Fees Earned or
Paid in Cash ($) |
Stock Awards
($) (1) |
All Other
Compensation ($) (2) |
Total
($) |
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Robert W. Chappell
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36,163
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12,022
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428
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48,613
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R. Lowell Coolidge
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55,726
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12,022
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552
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68,300
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Rinaldo A. DePaola
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37,967
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12,022
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631
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50,620
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Thomas E. Freeman
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35,663
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12,022
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428
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48,113
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Roger C. Graham, Jr.
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39,727
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12,022
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631
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52,380
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E. Gene Kosa
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39,827
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12,022
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552
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52,401
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Christopher W. Kunes
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35,124
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12,022
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574
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47,720
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R. Joseph Landy
(3)
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41,545
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12,022
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631
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54,198
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Alletta M. Schadler
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35,663
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12,022
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5,564
(4)
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53,249
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Rudolph J. van der Hiel
(5)
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16,548
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5,866
(6)
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93
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22,507
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| (1) |
Reflects the aggregate grant date fair value computed in accordance with Financial Accounting Standards Board Accounting Standards Codification Topic 718 – Share Based
Payment. The amounts were calculated based upon the Company’s stock price of $60.11 on the date of grant. For applicable directors, stock award amounts represent grants of 200 shares of common stock made under the 2016 Equity Incentive
Plan and granted in 2019.
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Consists of a life insurance benefit, holiday gifts, and spouse expense at a director retreat.
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Director Landy was appointed Vice Chairman of the Board effective April 16, 2019.
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Includes imputed income from a split dollar life insurance benefit of $5,216.
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Director van der Hiel retired from the Board effective April 16, 2019.
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(6)
Consists of a stock award of 100 shares given to Director van der Hiel as a retirement gift.
7
The foregoing table reflects the following arrangements:
Fees.
During 2019, our directors, except for Directors Coolidge, Black, Landy, Richards, and van
der Hiel, received the following fees for service on our Board of Directors: $515 for attending a board meeting and strategic retreat or training session; $22,500 annual retainer; $309 monthly fee for committee meeting attendance; $160 for
participation in a Board conference call; and $200 for attending an advisory board meeting. Additionally, committee chairpersons for Credit Committee, Audit and Examination Committee, and Governance and Nominating Committee received a $2,064 annual
retainer. Director Coolidge, who serves as the Company’s and the Bank’s Chairman, Director van der Hiel, who served as the Company’s and Bank’s Vice Chairman from January 2019 to April 16, 2019, and Director Landy who serves as the current Vice
Chairman, effective April 16, 2019, received a fixed annual sum of $53,526, $15,748, and $27,961 respectively, in lieu of all director’s fees and committee member fees in 2019. Directors Coolidge, van der Hiel, and Landy also received an advisory
board fee of $200 per attended meeting.
Deferred Compensation Plan.
The Company maintains the Directors Deferred Compensation Plan as a
vehicle for non-employee directors to defer retainers and meeting fees. Participants are eligible for a distribution under the plan upon the earlier of death, disability, or separation from service as a non-employee director of the Company. At the
election of each participant, distributions are made in either a lump sum or in a series of five annual installments. In addition, the plan provides for distributions in the event of an unforeseeable emergency as such term is defined under Section
409A of the Internal Revenue Code. Directors Landy and Kosa are currently participating in the plan.
Life Insurance.
In addition to these fees, each active director is provided a $100,000 life
insurance benefit. Once a director retires, insurance coverage continues but the benefit declines as the age of the retired director increases. Total premiums paid in 2019 for life insurance on behalf of the current and retired directors was
$2,299.
Stock Awards.
Non-employee directors received grants of stock under our 2016
Equity Incentive Plan.
Meetings of the Board of Directors
The Board of Directors oversees all of the Company’s business, property and affairs. The Chairman of the Board and the executive officers keep the members of
the Board informed of the Company’s business through discussions at Board meetings and by providing them reports and other materials. During 2019, the Company’s Board of Directors held fourteen regular meetings.
Each
of the directors attended at least 75% of the total number of meetings of the Board and the total number of meetings held by all committees of the Board on which he/she served.
Meetings of the Advisory Boards / Regional Board
The Board of Directors utilizes advisory boards or a regional board in communities currently served by the Bank. The advisory and regional boards are composed
of well-respected people from the community, the office manager or market executive, and a member of the Board of Directors (who serves as a non-voting member of the advisory or regional board). The Board member serves as a communication link to
share, with the advisory or regional board, the appropriate information occurring at Board of Directors’ meetings, as well as communicating to the Board of Directors advisory or regional board issues and suggestions. Advisory or regional boards meet
monthly. A fee of $200 is paid for attendance at the monthly advisory board or regional board meeting.
Attendance at the Annual Meeting
The Company expects its directors to attend annual meetings of shareholders.
All directors then serving attended the
2019 Annual Meeting of Shareholders.
8
AUDIT-RELATED MATTERS
Report of the Audit and Examination Committee
The Audit and Examination Committee met with management periodically during the year to consider the adequacy of the Company’s internal controls and the
objectivity of its financial reporting. The Audit and Examination Committee discussed these matters with the Company’s independent registered public accounting firm and with appropriate Company financial personnel and internal auditors. The Audit and
Examination Committee also discussed with the Company’s senior management and independent registered public accounting firm the process used for certifications by the Company’s Chief Executive Officer and Chief Financial Officer which are required
for certain Company filings with the SEC.
The Audit and Examination Committee meets with the independent registered public accounting firm, the internal auditors, the Chief Financial Officer, the Vice
President of Finance, and the Risk/Compliance Officer on a number of occasions, each of whom has unrestricted access to the Audit and Examination Committee.
Management has primary responsibility for the Company’s financial statements and the overall reporting process, including the Company’s system of internal
controls.
The independent registered public accounting firm audited the annual financial statements prepared by management, expressed an opinion as to whether those
financial statements fairly present the financial position, results of operations and cash flows of the Company in conformity with U.S. generally accepted accounting principles and discussed with the Audit and Examination Committee any issues the
independent registered public accounting firm believed should be raised with the Audit and Examination Committee.
The Audit and Examination Committee reviewed with management and S.R. Snodgrass, P.C. the Company’s audited financial statements, as well as the audit of
management’s assessment of internal control over financial reporting and met separately with both management and S.R. Snodgrass, P.C. to discuss and review those financial statements and reports prior to issuance. Management has represented, and
S.R. Snodgrass, P.C. has confirmed, to the Audit and Examination Committee, that the financial statements were prepared in accordance with U.S. generally accepted accounting principles.
The Audit and Examination Committee has received the written disclosures and the letter from S.R. Snodgrass, P.C. required by applicable requirements of the
Public Company Accounting Oversight Board regarding S.R. Snodgrass, P.C.’s communications with the Audit and Examination Committee concerning independence, and has discussed with S.R. Snodgrass, P.C. its independence. The Audit and Examination
Committee also discussed with S.R. Snodgrass, P.C. matters required to be discussed by the Public Company Accounting Oversight Board Auditing Standard No. 1301. The Audit and Examination Committee implemented a procedure to monitor auditor
independence, reviewed audit and non-audit services performed by S.R. Snodgrass, P.C., and discussed with the auditors their independence.
In reliance on these reviews and discussions referred to above, the Audit and Examination Committee recommended to the Board of Directors that the Company’s
audited financial statements be included in the Company’s Annual Report on Form 10-K for the fiscal year ended December 31, 2019, for filing with the SEC. The Audit and Examination Committee and the Board have also recommended the selection of S.R.
Snodgrass, P.C. as the Company’s independent registered public accounting firm for the fiscal year ending December 31, 2020.
9
The Audit and Examination Committee
of Citizens Financial Services, Inc. and First Citizens Community Bank
E. Gene Kosa (Chairman)
Thomas E. Freeman
Roger C. Graham, Jr.
Christopher W. Kunes
Alletta M. Schadler
Audit Fees
The following table sets forth the fees billed to the Company for the fiscal years ended December 31, 2019 and 2018, respectively, by S.R. Snodgrass, P.C.:
|
Year Ended December 31,
|
||||||||
|
2019
|
2018
|
|||||||
|
Audit Fees
(1)
|
$
|
172,679
|
$
|
165,381
|
||||
|
Audit-Related Fees
|
-
|
-
|
||||||
|
Tax Service Fees
|
$
|
11,050
|
$
|
10,728
|
||||
|
All Other Fees
(2)
|
$
|
91,807
|
$
|
74,406
|
||||
|
TOTAL
|
$
|
275,536
|
$
|
250,515
|
||||
|
(1)
|
Audit fees include the audit of the Company’s consolidated financial statements and internal controls over financial reporting, the reviews performed over the quarter
filings on forms 10-Q and the annual filing of form 10-K, and consent procedures related to the filing of form S-4 during the period.
|
|
(2)
|
Other fees related primarily to assistance with consulting services related to regulatory compliance, facilitation of strategic planning and enterprise risk
management sessions with management and the Board of Directors.
|
Policy on Audit and Examination Committee Pre-Approval of Audit and Permissible Non-Audit Services of Independent Registered Public Accounting Firm
The Audit and Examination Committee is responsible for appointing and overseeing the work of the independent auditing firm. In accordance with its charter, the
Audit and Examination Committee approves, in advance, all audit and permissible non-audit services to be performed by the independent auditing firm. Such approval process ensures that the external auditor does not provide any non-audit services to
the Company that are prohibited by law or regulation.
In addition, the Audit and Examination Committee has established a policy regarding pre-approval of audit and permissible non-audit services provided by the
independent auditing firm. Management’s requests that particular services by the independent auditing firm be pre-approved under the auditor services policy must be specific as to the particular services to be provided.
The request may be made with respect to either specific services or a type of service for predictable or recurring services.
During the year ended December 31, 2019, all audit and non-audit services were approved, in advance, by the Audit and Examination Committee in compliance with
these procedures.
10
STOCK OWNERSHIP
The following table sets forth, as of March 2, 2020, the name and address of each person who owns of record or who is known by the Board of Directors to be the
beneficial owner of more than 5% of the Company’s outstanding common stock, the number of shares beneficially owned by such person and the percentage of the Company’s outstanding common stock so owned. A person or entity may be considered to
beneficially own any shares of common stock over which the person or entity has, directly or indirectly, sole or shared voting or investing power.
|
Name and Address
|
Number of Shares
Beneficially Owned
|
Percent of Outstanding
Common Stock
Beneficially Owned
|
|||
|
R. Lowell Coolidge
P.O. Box 41
Wellsboro, Pennsylvania 16901
|
224,704
|
(1)
|
6.4%
|
||
| (1) |
Mr. Coolidge beneficially owns 181,776 shares individually, and his remaining 42,928 shares are held by his spouse.
|
The following table sets forth the information concerning the number of shares of Company common stock beneficially owned, as of March 2, 2020, by each director
continuing in office, by each nominee for director, by each named executive officer in the compensation table set forth later in this proxy statement, and by all directors and executive officers as a group. A person may be considered to beneficially
own any shares of common stock over which he or she has, directly or indirectly, sole or shared voting or investment power. Unless otherwise indicated, none of the shares listed are pledged as security, and each of the named individuals has sole
voting power and sole investment power with respect to the number of shares shown.
|
Name of Beneficial Owner
|
Amount and Nature of
Beneficial Ownership
|
Percent of Class
|
|||
|
Randall E. Black
|
32,976
|
(1)
|
*
|
||
|
Robert W. Chappell
|
8,108
|
(2)
|
*
|
||
|
R. Lowell Coolidge
|
224,704
|
(3)
|
6.4%
|
||
|
Rinaldo A. DePaola
|
13,225
|
(4)
|
*
|
||
|
Thomas E. Freeman
|
12,448
|
(5)
|
*
|
||
|
Roger C. Graham, Jr.
|
47,978
|
(6)
|
1.4%
|
||
|
Stephen J. Guillaume
|
1,686
|
(7)
|
*
|
||
|
Mickey L. Jones
|
12,609
|
(8)
|
*
|
||
|
E. Gene Kosa
|
4,983
|
(9)
|
*
|
||
|
Christopher W. Kunes
|
2,510
|
*
|
|||
|
R. Joseph Landy
|
19,967
|
(10)
|
*
|
||
|
Terry B. Osborne
|
11,907
|
(11)
|
*
|
||
|
David Z. Richards, Jr.
|
1,451
|
(12)
|
*
|
||
|
Alletta M. Schadler
|
16,387
|
*
|
|||
|
Executive Officers and Directors as a Group (25 persons)
|
434,332
|
(13)
|
12.3%
|
||
* Less than 1%.
11
|
(1)
|
Mr. Black beneficially owns 1,248 shares individually, 28,807 shares jointly with his spouse, and 299 shares are held by his spouse. Also includes
2,622 shares of restricted stock for which Mr. Black has voting but not investment power.
|
|
(2)
|
Of the 8,109 beneficially owned shares, 1,700 shares are pledged as collateral on a loan.
|
|
(3)
|
Mr. Coolidge beneficially owns 181,776 shares individually, and his remaining 42,928 shares are held by his spouse.
|
|
(4)
|
Mr. DePaola beneficially owns 5,357 shares individually, 6,295 shares jointly with his spouse, and his remaining 1,573 shares are held by his spouse.
|
|
(5)
|
Mr. Freeman beneficially owns 12,448 shares jointly with his spouse.
|
|
(6)
|
Of the 47,978 beneficially owned shares, 5,015 shares are pledged as collateral on a loan.
|
|
(7)
|
Includes 366 shares of restricted stock for which Mr. Guillaume has voting but not investment power. Of the 1,686 beneficially owned shares, 1,280
shares are pledged as collateral on a loan.
|
|
(8)
|
Mr. Jones beneficially owns 413 shares individually, 10,064 shares jointly with his spouse, and 832 shares are held by his spouse. Also includes 1,300
shares of restricted stock for which Mr. Jones has voting but not investment power.
|
|
(9)
|
Mr. Kosa beneficially owns 4,090 shares jointly with his spouse, 871 shares in an investment club, and his remaining 22 shares are held by his spouse.
|
|
(10)
|
Mr. Landy beneficially owns 13,030 shares individually, and 6,937 shares jointly with his spouse.
|
|
(11)
|
Mr. Osborne beneficially owns 11,907 shares jointly with his spouse. Of the 11,907 beneficially owned shares, 2,477 shares are
pledged as collateral on a loan.
|
|
(12)
|
Includes 1,055 shares of restricted stock for which Mr. Richards has voting but not investment power.
|
|
(13)
|
Includes 3,039 shares of restricted stock beneficially owned by executive officers not individually listed in the table for which the
executive officer has voting but not investment power.
|
ITEMS TO BE VOTED ON BY SHAREHOLDERS
Item 1
Election of Directors
The Company’s Board of Directors consists of twelve
members.
The Board is
divided into three classes with three-year staggered terms, known as Class 1, Class 2 and Class 3. The Class 3
directors to be elected at this Annual Meeting will serve for three-year terms. The remaining
Class 1 and Class 2 directors will continue to serve for one and two years, respectively, in order to complete their three-year terms.
The Board of Directors fixed the number of directors in Class 3 at four and has nominated Randall E. Black, R. Lowell Coolidge, Rinaldo A. DePaola, and Mickey
L. Jones for election as Class 3 directors to hold office for three-year terms to expire at the 2023 Annual Meeting of Shareholders or until their successors are duly elected and qualified. All Board nominees are currently directors of the Company
and the Bank.
Unless you indicate on your proxy card or via the Internet that your shares should not be voted for certain nominees, the Board of Directors intends that the
proxies solicited by it will be voted for the election of all of the Board’s nominees. If any nominee is unable to serve, the persons named on the proxy card would vote your shares to approve the election of any substitute nominee proposed by the
Board of Directors. At this time, the Board of Directors knows of no reason why any nominees might be unable to serve.
The Board of Directors unanimously recommends that you vote “FOR” the election of the Board’s nominees.
Information regarding the Board of Directors’ nominees and the directors continuing in office is provided below. Ages are as of March 2, 2020. Based on their
respective experiences, qualifications, attributes and skills set forth below, the Board of Directors determined that each current director should serve as a director.
Nominees for Election as Class 3 Directors – Terms to Expire in 2023
Randall E. Black
has served as the Chief Executive Officer and President of the Company and the Bank since April 2004,
and prior to 2004 was the Chief Financial Officer for the Bank. Mr. Black’s
26 years of extensive experience in the banking industry and involvement in business and civic organizations in the communities in
which the Bank serves afford the Board valuable insight regarding the business and operation of the Bank. Mr. Black’s knowledge of the Company’s and Bank’s business and history, combined with his success and strategic vision, position him well to
continue to serve as our Chief Executive Officer and President. Mr. Black is President of 1
st
Realty of PA, LLC, a subsidiary of the Bank. Age 53. Director of the
Company and the Bank since 2004.
12
R. Lowell Coolidge
is an attorney-at-law with the firm of Walrath and Coolidge, located in Wellsboro, Pennsylvania. Mr.
Coolidge’s 50 years expertise as partner in a local law firm and his involvement in business and civic organizations in the communities in which the Bank serves provide the Board valuable insight. Mr. Coolidge holds more than 5% of the Company’s
outstanding shares and he has been Chairman of the Company and Bank since 1998. Age 79. Director of the Company and the Bank since 1984.
Rinaldo A. DePaola
is an attorney-at-law with the firm of Griffin, Dawsey, DePaola & Jones located in Towanda,
Pennsylvania. Mr. DePaola’s
35 years expertise as a partner in a local law firm and his involvement in business and civic organizations in the communities in which the Bank serves provide the Board valuable
insight. Mr. DePaola’s years of providing legal counsel and operating a law office position him well to continue to serve as a director for the Company. Mr. DePaola is Chairman of the Governance and Nominating Committee. Age 64. Director of the
Company and the Bank since 2006.
Mickey L. Jones
has served as an Executive Vice President and the Chief Operating Officer of the Company and the Bank
since April 2010, and served as Chief Financial Officer from April 2010 to November 2019. Mr. Jones has strong accounting and financial skills, and has experience with operational risk management, strategic planning and corporate governance
matters. Age 59. Treasurer of the Company and the Bank since 2004. Director of the Company and the Bank since 2020 and 2018, respectively.
Continuing Class 1 Directors – Terms Expire in 2021
Robert W. Chappell
is an attorney-at-law. He operates the Law Office of Robert W. Chappell, Esq. located in Rome,
Pennsylvania. Mr. Chappell also serves in an “of Counsel” capacity for the law firm of Loomis | Koernig located in Mansfield, Pennsylvania. Previously, Mr. Chappell was a partner with the Law Offices of van der Hiel, Chappell and Loomis. Mr.
Chappell’s 25 years expertise as a partner in a law firm and his involvement in business and civic organizations in the communities in which the Bank serves provide the Board valuable insight. Mr. Chappell’s years of providing legal counsel and
operating a law office position him well to continue to serve as a director for the Company. Age 53. Director of the Company and the Bank since 2006.
Roger C. Graham, Jr.
is retired from Graham Construction and Excavating. Mr. Graham
owned
and operated Graham Construction & Excavating for 20 years. As a retired, successful business owner, Mr. Graham has a knowledgeable skill set that positions him well to continue to serve as a director for the Company. Mr. Graham is Chairman of
the Credit Committee. Age 64. Director of the Company and the Bank since 2001.
E. Gene Kosa
is a partner in EDKO Farms and President of EDKO Farms, Inc., an agricultural production and service
business, located in Ulysses, Pennsylvania. Mr. Kosa
has successfully managed an agricultural business for 45 years. Mr. Kosa is also president of GENA Holdings, a holding company primarily for mineral rights
and other assets. As a business owner, Mr. Kosa has a knowledgeable skill set that positions him well to continue to serve as a director for the Company. Mr. Kosa is Chairman of the Audit and Examination Committee. Age 73. Director of the Company
and the Bank since 2001.
R. Joseph Landy
is an attorney-at-law with the firm of Landy & Rossettie, PLLC, formerly Landy
& Landy Attorneys at Law, located in Sayre, Pennsylvania. Mr. Landy’s
41 years expertise as a partner in a law firm and his involvement in business and civic organizations in the communities in which the
Bank serves provide the Board valuable insight. Mr. Landy’s years of providing legal counsel and operating a law office position him well to continue to serve as a director for the Company. Mr. Landy is Chairman of the Compensation/Human Resource
Committee. Age 65. Director of the Company and the Bank since 2001.
Continuing Class 2 Directors – Terms Expire in 2022
Thomas E. Freeman
is regional manager with Blue Ridge Communications in Mansfield, Pennsylvania.
Mr. Freeman has worked in business for 40 years. His business expertise and involvement in numerous civic and philanthropic organizations provide valuable insight to the Board and position him well to serve as a director for the Company. Age 60.
Director of the Company and the Bank since 2010.
13
Christopher W. Kunes
is president/owner of Christopher Kunes General Contracting, a construction
business located in State College, Pennsylvania. Mr. Kunes
has successfully managed this construction business for 32 years. Mr. Kunes also has business interest in agriculture, masonry, restaurant, real
estate development and management, along with other markets. His broad experience makes him an asset as a director for the Company. Age 55. Director of the Company and Bank since December 2018.
David Z. Richards, Jr.
was named an Executive Vice President of the Bank on December 8, 2017. Prior to 2017, Mr.
Richards was an Executive Vice President for S&T Bancorp, Inc. from 2014-2017, and was Chief Executive Officer/Executive Vice President of Nittany Bank/National Penn Bank from 1997 to 2014. Mr. Richards has extensive knowledge and experience in
the banking industry, providing valuable insight in the daily and strategic operation of the Bank, positioning him well to be an employee director. Age 59. Director of the Company and the Bank since December 2017.
Alletta M. Schadler
is co-owner and manager of the Farmer’s Pride Airport, a privately owned,
public-use airport in Fredericksburg, Pennsylvania, and a retired home economist, family living agent and director from Penn State Extension in Lebanon County, Pennsylvania. Ms. Schadler worked for Penn State Extension for 30 years and has been
co-owner of the airport since 1990. She is a former director of The First National Bank of Fredericksburg (“FNB”). Her business expertise and involvement in civic and philanthropic organizations provide valuable insight to the Board and position
her well to serve as a director for the Company. Age 84. Director of the Company and the Bank since 2015.
Executive Officers Who Are Not Directors
Set forth below is information regarding the Company’s and the Bank’s executive offers who do not serve as directors of the Company.
|
Name
|
Age as of March 2, 2020
|
Principal Occupation
for Past Five Years
|
||
|
Gregory J. Anna
|
58
|
Senior Vice President, Information Systems Manager for First Citizens since 2011. Mr. Anna is the husband of Kathleen M. Campbell.
|
||
|
Kathleen M. Campbell
|
59
|
Senior Vice President, Marketing Manager for First Citizens since 2002. Ms. Campbell is the wife of Gregory J. Anna.
|
||
|
Jeffrey B. Carr
|
50
|
Senior Vice President, Chief Retail Banking Officer for First Citizens since 2012.
|
||
|
Zerick D. Cook
|
45
|
In October 2019 was named Senior Vice President, Chief Credit Officer for First Citizens. Prior to 2019 was Senior Vice President, Senior Credit Officer
for Riverview Bank since 2018. Prior to 2018 was
Senior Vice President, Director of C&I, and State College Regional Executive for Riverview Bank since 2017. Prior to 2017 was Senior Vice President,
Business Services Officer for
Branch Banking and Trust Co. (formerly Susquehanna Bank) from 2015. Prior to 2015 was Senior Vice President,
Commercial Executive for Branch Banking and Trust Co. from
2014.
|
||
|
Stephen J. Guillaume
|
43
|
In November 2019 was named Senior Vice President and Chief Financial Officer of Citizens and First Citizens. Prior to November 2019 was Vice President of
Finance of First Citizens since April 2013. Mr. Guillaume is the first cousin of Randall E. Black.
|
||
|
Christopher S. Landis
|
52
|
In April 2016 was named Senior Vice President, Senior Lending Officer of First Citizens. Prior to 2016 was Vice President, Senior Lending Officer for
First Citizens since 2011. Prior to 2011 was Vice President, Business Development Officer since 2004.
|
14
|
Name
|
Age as of March 2, 2020
|
Principal Occupation
for Past Five Years
|
||
|
Sean McKinney
|
53
|
In December 2019 was named Vice President, Southcentral Region Senior Lender for First Citizens. Prior to 2019 was Vice President, Southcentral Ag Lender
& Team Leader since 2016. Prior to 2016, was Vice President, Agricultural Loan Manager/Officer for Ephrata National Bank since 2011.
|
||
|
Robert B. Mosso
|
49
|
Senior Vice President, Wealth Management Division Manager for First Citizens since 2011. President of First Citizens Insurance Agency, Inc.
|
||
|
Dwight D. Rohrer
|
54
|
In December 2019 was named Senior Vice President, Senior Regional Credit Officer for First Citizens. Prior to 2019 was Senior Vice President, Senior
Lender since 2016. Prior to 2016 was Vice President, Ag Team Leader for National Penn Bank, Lancaster Business Center since 2007. Prior to 2007 was Account Executive for MidAtlantic Farm Credit since 2004.
|
||
|
Marina Smalanaskas
|
48
|
In December 2019 was named Senior Vice President, Southcentral Market Executive. Prior to 2019 was Vice President, Wealth Management, Program Manager for
1
st
Federal Credit Union since 2016. Prior to 2016, was Senior Vice President, Regional Sales manager, Investment Services for Santander Bank since 2005.
|
||
|
Jeffrey L. Wilson
|
58
|
In December 2016 was named Executive Vice President, Chief Lending Officer for First Citizens. Prior to 2016 was Senior Vice President, Chief Lending
Officer. Prior to 2011 was Vice President, Chief Lending Officer since 2010. Prior to 2010 was a Vice President, Business Development Officer since September 1987 for First Citizens.
|
||
|
Amy C. Wood
|
39
|
In April 2019 was named Senior Vice President, Human Resource/Training Manager for First Citizens. Prior to 2019 was Vice President, Human
Resource/Training since June 2018. Prior to 2018 worked for Northern Tioga School District as dean of students from July 2012-June 2016 and principal from July 2016 to June 2018. Mrs. Wood is the daughter of Director Lowell Coolidge.
|
Executive officers are elected annually by, and serve at the discretion of, the Board of Directors.
Item 2
Ratification of Independent Registered Public Accounting Firm
The Audit and Examination Committee of the Board of Directors has recommended the appointment of S.R. Snodgrass, P.C. to be the Company’s independent registered
public accounting firm for the 2020 fiscal year, subject to ratification by shareholders. A representative of S.R. Snodgrass, P.C. will be present at the Annual Meeting to respond to appropriate questions from shareholders and will have the
opportunity to make a statement should he or she desire to do so.
If ratification of the appointment of S.R. Snodgrass, P.C. is not approved by a majority of the votes cast by shareholders at the Annual Meeting, other
independent registered public accounting firms will be considered by the Audit and Examination Committee of the Board of Directors.
The Board of Directors unanimously recommends that you vote “FOR” ratification of the appointment of S.R. Snodgrass, P.C. as the Company’s
independent registered public accounting firm for fiscal year 2020.
15
Compensation/Human Resource Committee Report
The Compensation/Human Resource Committee has reviewed the Compensation Discussion and Analysis that is provided by the rules established by the Securities and
Exchange Commission. Based on such review and discussion, the Compensation/Human Resource Committee recommended to the Board of Directors that the Compensation Discussion and Analysis be included in this proxy statement. See
“Compensation Discussion and Analysis.”
The Compensation/Human Resource Committee
of Citizens Financial Services, Inc. and First Citizens Community Bank
R. Joseph Landy (Chairman)
Robert W. Chappell
Rinaldo A. DePaola
Thomas E. Freeman
Alletta M. Schadler
COMPENSATION DISCUSSION AND ANALYSIS
Overview
The following discussion provides a description of our decision-making process and philosophy for compensating our named executive officers in 2019. This
discussion also describes the material components of each named executive officer’s total compensation package and details the reasoning behind the decisions made in 2019. This discussion should be read together with the compensation tables for our
named executive officers located in the “
Executive Compensation
” section of this proxy statement.
Our 2019 named executive officers are Randall E. Black – Chief Executive Officer/President, Mickey L. Jones – Executive Vice President/Chief Operating Officer,
Terry B. Osborne – Executive Vice President/Chief Credit Officer, David Z. Richards, Jr. – Executive Vice President, and Stephen J. Guillaume – Senior Vice President/Chief Financial Officer.
Executive Summary
It is the intent of the Compensation/Human Resource Committee to provide our named executive officers with a total compensation package that is market
competitive, promotes the achievement of our strategic objectives and is aligned with operating and other performance metrics to support long-term shareholder value. In addition, we have structured our executive compensation program to include
elements that are intended to create an appropriate balance between risk and reward.
Fiscal Year 2019 Company Performance
Financial results for 2019 were outstanding, resulting in record earnings for the Company. The results reflect the continued execution of the Company’s
strategic plan, total commitment of the Board of Directors, and unending hard work and dedication of the Company’s management team and employees to provide unparalleled customer service and outstanding shareholder value.
2019 highlights include:
|
•
|
Earning levels.
For the year ended December 31, 2019, net income totaled $19.5 million, which compares to net income of $18.0
million for the year ended December 31, 2018, an increase of $1.5 million or 8.3%. Revenue growth was strong, as interest income increased $5.2 million, or 9.2%. Net interest income before the provision for loan loss increased $2.8
million, or 5.8% compared to 2018 levels.
|
16
|
•
|
Solid performance metrics.
Basic earnings per share of $5.54 for 2019 compares to $5.09 last year. Return on equity for the
years ended December 31, 2019 and 2018 was 13.00% for both years, while return on assets was 1.34% and 1.29%, respectively.
|
|
•
|
Growth.
Total assets increased $35.6 million or 2.5% to close the year at $1.47 billion as of December 31, 2019, compared to
$1.43 billion at December 31, 2018. Net loans ended 2019 at $1.10 billion, an increase of 3.1% or $32.7 million of organic growth. Total deposits increased $26.0 million, to $1.21 billion at December 31, 2019.
|
|
•
|
Asset quality.
Asset quality remained solid, although non-performing assets increased from $14.4 million as of December 31,
2018 to $15.4 million as of December 31, 2019. Non-accrual loans and loans past due 90 days or more decreased $1.8 million, while foreclosed assets increased $2.8 million. As a result, the ratio of non-performing loans to total loans was
1.08% at December 31, 2019, compared to 1.27% last December. Annualized net charge-offs remained low at .06% for 2019.
|
|
•
|
Shareholder return.
Cash dividends per share increased 3.2% for the year ended December 31, 2019, resulting in $1.781 per
share being paid to shareholders, compared to $1.725 per share being paid for the year ended December 31, 2018.
|
Fiscal Year 2019 Compensation Decisions
Against the backdrop of our solid financial performance and shareholder return, the Compensation/Human Resource Committee, along with our Chief Executive
Officer/President, took the following actions related to our named executive officers’ compensation and benefit arrangements for 2019:
|
|
• |
Chief Executive Officer/President
.
The Board of Directors conducted a performance
review of our Chief Executive Officer/President during 2018 for purposes of determining his 2019 compensation. The Board of Directors concluded that our Chief Executive Officer/President continues to exhibit strong business and
leadership skills and is moving the Company in a direction that continues to enhance long-term shareholder value. Therefore, the Company allowed the term of our Chief Executive Officer/President’s employment agreement to extend through
June 2022. In addition, effective January 1, 2019, the Board of Directors increased the annual base salary of our Chief Executive Officer/President by 6.0% to $450,500.
|
|
|
• |
Other Named Executive Officers.
Our Chief Executive Officer/President conducted a performance review of our other named
executive officers and determined that the officers continue to contribute greatly to the success of the Company and its affiliates. Therefore, the Company allowed the terms of the change in control agreements with our Executive Vice
President/Chief Operating Officer and Executive Vice President/Chief Credit Officer Osborne to extend through January 19, 2023, and with our Executive Vice President Richards to extend through December 9, 2022. In addition, effective
January 1, 2019, the Board of Directors increased the annual base salary for our Executive Vice President/ Chief Operating Officer by 6.0% to $275,600, and Executive Vice President/Chief Credit Officer Osborne by 3.0% to $236,576.
|
Additionally, effective January 1, 2019, the Chief Executive Officer/President increased the annual base salary for our Senior Vice President/Chief Financial
Officer by 5.0% to $109,746, and then later in 2019, due to a promotion, the Senior Vice President/Chief Financial Officer received an increase of 13.9% to $125,000. Also, effective January 1, 2019, the Chief Executive Officer/President increased
the annual base salary for Executive Vice President Richards by 6.0% to $254,400.
|
|
• |
Annual Incentives.
As a result of our strong financial performance and the successful achievement of individual performance
goals, our named executive officers earned awards under our Annual Incentive Plan for 2018 and the awards were distributed in the second calendar quarter of 2019. The awards (if any) under the Annual Incentive Plan for 2019 have not yet
been determined; however, the Compensation/Human Resource Committee expects the plan calculations to be made and awards determined (if any) by March 2020. See
“Performance-Based Compensation”
for
additional information on the Annual Incentive Plan for 2019. See also
“Grants of Plan-Based Awards During 2019”
for information on potential incentive awards under the Annual Incentive Plan for
2019.
|
17
Compensation Philosophy
Our compensation and benefits program for our named executive officers is designed to provide a competitive compensation package which includes a
performance-based component that is paid in cash and Company stock.
Specifically, the program is designed to accomplish the following objectives:
|
|
• |
Align the interests of executives with the interests of shareholders in the creation of long-term shareholder value;
|
|
|
• |
Reinforce key business objectives and deliver executive benefits in a cost-effective manner;
|
|
|
• |
Encourage management ownership of our common stock; and
|
|
|
• |
Attract and retain talented members of senior management.
|
Management and our Compensation/Human Resource Committee work together to ensure that our named executive officers are held accountable and rewarded for
delivering superior performance and enhanced shareholder returns.
Elements of Our Compensation and Benefits Program
To achieve our objectives, we structured a compensation and benefit
program that provides our named executive officers with the following:
|
|
• |
Base salary;
|
|
|
• |
Performance-based cash compensation through our Annual Incentive Plan;
|
|
|
• |
Long-term equity awards through our Annual Incentive Plan;
|
|
|
• |
Retirement benefits; and
|
|
|
• |
Employment and change in control agreements.
|
The elements of a named executive officer’s total compensation package vary depending upon the executive’s job position and responsibilities.
Base Salary
Base salaries are used to reward our executives for performing the core responsibilities of their positions and to provide them with a level of security with
respect to a portion of their total compensation. The Compensation/Human Resource Committee considers compensation information sourced by SNL Financial, American Bankers Association Compensation and Benefits Survey Report, Mercer Financial Services,
and L.R. Webber Associates, Inc., as provided by our compensation consultants, when determining base salaries for our named executive officers, along with other factors, such as an executive’s qualifications, experience, position responsibilities and
performance in relation to established goals. See “
Peer Group
” for information on the financial institutions that make up our peers for 2019. The Compensation/ Human Resource Committee reviews the base
salaries for our named executive officers on an annual basis.
18
Performance-Based Compensation
Our Annual Incentive Plan is designed to recognize and reward participants for their collective and individual contributions to
our success. The objectives of the plan are to: (i) reward results, not effort; (ii) align our strategic plan, budget and shareholder interests with participant performance; (iii) motivate and reward participants for achieving and potentially
exceeding performance goals; (iv) align incentive pay with performance; (v) enable us to attract and retain the talent needed to drive our success, and (vi) encourage teamwork across the Company and Bank. The
Compensation/Human Resource
Committee in consultation with executive management administers the plan. All of our named executive officers participated in the Annual Incentive Plan during 2019. The Annual Incentive Plan awards (if any) will be paid out in cash and grants of
restricted stock in accordance with the terms of the plan.
The incentive award opportunities noted below are shown as a percentage of base salary. For purposes of the Annual Incentive Plan, “base
salary” is defined as compensation earned by a participant for services rendered, excluding the following items: profit sharing contributions, discretionary incentive compensation, cash payments received for waiving employer-paid health insurance,
cell phone allowances and fringe benefits.
|
2019 Annual Incentive Plan Opportunities
|
|||
|
Position
|
Minimum
|
Target
|
Maximum
|
|
Chief Executive Officer/President
|
0.0%
|
25.0%
|
65.0%
|
|
Executive Vice President/Chief Operating Officer
|
0.0%
|
20.0%
|
55.0%
|
|
Executive Vice President/Chief Credit Officer Osborne
|
0.0%
|
15.0%
|
35.0%
|
|
Executive Vice President Richards
|
0.0%
|
10.0%
|
25.0%
|
|
Senior Vice President/Chief Financial Officer
|
0.0%
|
10.0%
|
25.0%
|
The performance period under the Annual Incentive Plan is the calendar year. However, the administrative procedures necessary to calculate the
awards under the plan have not yet been completed for 2019. The Company expects to receive the peer group data necessary to calculate the incentive awards (if any) by the end of March 2020. If target or maximum performance measures are achieved,
plan participants will receive a payout under the Annual Incentive Plan. If our named executive officers receive a payout under the Annual Incentive Plan, the payout will be distributed in cash and through grants of restricted shares of Company
common stock. The total award is dependent upon the executive’s achievement of his performance goals and job position. See “
Grants of Plan-Based Awards During 2019
” for information on potential payouts under
the Annual Incentive Plan.
Performance Measures under the Annual Incentive Plan for 2019
There are two (2) categories in which performance is measured under the Annual Incentive Plan: Company/Bank performance and branch/departmental
performance. The Company/Bank performance goals focus on core measures of profitability, risk and compliance, credit quality and efficiency of Company and Bank resources.
For 2019, our Company/Bank goals consisted of return on equity compared with a regional peer group (using a three year average for 2019), efficiency ratio
(compared to a regional peer group using a three year average for 2019), net interest income growth (compared to a regional peer group using a three year average for 2019), classified assets to capital (using a three year average for 2019), and
non-performing loans to total loans (compared to a regional peer group using a three year average for 2019). An overall satisfactory regulatory rating, and individual employee performance review rating of competent are required. Should these
measures not be met, no incentive award is granted. Branch goals included various measures, most notably loan and deposit growth, and branch profitability targets. Departmental goals included various projects, strategic initiatives and work
performance measurements. The plan’s components have varying weights assigned, as well as varying award opportunities based upon job function.
19
The following chart sets forth the 2019 goal weighting for our named executive officers:
|
Position
|
Company/Bank
|
Branch/Departmental
|
|
Chief Executive Officer/President
|
85%
|
15%
|
|
Executive Vice President/Chief Operating Officer
|
80%
|
20%
|
|
Executive Vice President/Chief Credit Officer Osborne
|
60%
|
40%
|
|
Executive Vice President Richards
|
50%
|
50%
|
|
Senior Vice President/Chief Financial Officer
|
45%
|
55%
|
Long-Term Equity Incentives/Stock Grant Practices
Equity incentives are one of the most important elements of the total compensation package for our named executive officers. The purpose of these awards is to
attract and retain superior talent, further align executives (as well as non-employee directors) with shareholder interests, closely link employee and non-employee compensation with our performance, and maintain high levels of executive and
non-employee director stock ownership. We use the grant of restricted stock as the primary vehicle for providing long-term incentive compensation opportunities to our named executive officers and for aligning their interests with those of our
shareholders. In general, vesting of restricted stock awards under the 2016 Equity Incentive Plan is tied to continued service. The grants of restricted stock are largely tied to satisfaction of performance goals set forth under our Annual
Incentive Plan. See
“Performance-Based Compensation”
for information on specific performance goals for our named executive officers. Generally, restricted stock awarded to our named executive officers is
subject to a three (3) year vesting schedule. Shares of restricted stock vest ratably over a three-year period commencing on the first anniversary of the date of grant and continuing each anniversary date thereafter. The 2016 Equity Incentive Plan
Award Agreements for our named executive officers provide that vesting will accelerate in the event of death, disability, retirement, change in control or involuntary termination without cause.
The Compensation/Human Resource Committee’s process with respect to the determination of grant dates is made after carefully considering our timing of earnings
releases and/or other material nonpublic information to ensure that there is no manipulation of the market to an executive’s benefit. Similarly, we never time the release of material nonpublic information to affect the value of executive
compensation. In general, the release of such information reflects established timetables for the disclosure of material nonpublic information such as earnings reports or, with respect to other events reportable under federal securities laws, the
applicable requirements of such laws with respect to timing of disclosure.
Retirement Benefits
We provide retirement benefits to our named executive officers through our tax-qualified defined benefit pension plan, our tax-qualified defined contribution
plan, and non-qualified supplemental executive retirement plans (“SERPs”). Effective January 1, 2008, we converted our traditional defined benefit pension plan to an account balance-based pension plan, which is also referred to as a cash balance
plan. Under our cash balance plan, participants are credited with a percentage of their compensation each year and, upon termination of employment, may receive their benefit in a lump sum or in monthly installments. Our tax-qualified defined
contribution plan (“the 401(k) plan”) provides our eligible employees with a vehicle to defer a portion of their compensation and invest their elective deferrals in a variety of investment funds. In addition, the 401(k) plan provides for an employer
safe harbor matching contribution to eligible participants equal to 100% of a participant’s elective deferrals that are not in excess of 1% of the participant’s compensation, plus 50% of the participant’s elective deferrals that exceed 1% of
compensation. In no event will the employer safe harbor matching contributions exceed 3.5% of a participant’s compensation in a plan year. We view our retirement benefits as a means of providing financial security to our employees after they have
spent a substantial portion of their careers with us.
In addition to our cash balance plan and 401(k) plan, we also provide our Chief Executive Officer/President, Executive Vice President/Chief Operating Officer,
and Executive Vice President/Chief Credit Officer Osborne with SERP benefits. The SERPs serve to help us attract and retain executive talent by providing each executive with a supplemental retirement benefit equal to a specific percentage (Chief
Executive Officer/President 16.4%, Executive Vice President/Chief Operating Officer 13.6%, and Executive Vice President/Chief Credit Officer Osborne 14.7%) multiplied by the average annual cash compensation earned by each executive during the three
(3) completed calendar years preceding the executive’s termination of employment. The SERP benefits are intended to provide supplemental retirement benefits to the executives. Under the defined benefit pension plan, tax qualifications are limited
by certain IRS provisions. We believe providing SERP benefits to our top management is consistent with the retirement benefits provided to similarly-situated executives in our peer group. See
“Executive
Compensation—Retirement Benefits”.
20
We have also implemented a non-qualified deferred compensation plan to provide supplemental funds for retirement for eligible employees through discretionary
annual contributions made by the Bank. The Bank implemented the plan in December 2018.
Employment and Change in Control Agreements
We currently maintain an employment agreement with our Chief Executive Officer/President that we believe is consistent with the agreements provided to senior
executive officers in our peer group. The Compensation/Human Resource Committee believes that the employment agreement with our Chief Executive Officer/President serves the interests of our Company and its shareholders by providing stability in
management, outlining the terms and conditions of employment and ensuring that if a change in control is ever under consideration, our Chief Executive Officer/President will be able to advise our board of directors about the potential transaction in
the best interests of shareholders, without being unduly influenced by personal considerations of losing his job. See
“Executive Compensation—Employment Agreement”.
In addition to the employment agreement with our Chief Executive Officer/President, we also maintain change in control agreements with Chief Credit Officer
Osborne, our Chief Lending Officer, our Chief Operating Officer, our Chief Retail Banking Officer, and Executive Vice President Richards. These change in control agreements provide the executives with certain protections and benefits in the event of
a change in control and help maintain stability in management during a change in control transaction. See
“Executive Compensation—Change in Control Agreements”.
Role of Compensation/Human Resource Committee
The Compensation/Human Resource Committee reviews and approves all of the elements of compensation for our Chief Executive Officer/President, Executive Vice
President/Chief Operating Officer, and Executive Vice President/Chief Credit Officer Osborne annually to ensure we are competitive in the market place and that the mix of benefits accurately reflects our compensation philosophy. The
Compensation/Human Resource Committee operates under a written charter that establishes its responsibilities. The Compensation/Human Resource Committee reviews the charter annually to ensure that the scope of the charter is consistent with the
Compensation/Human Resource Committee’s role. Under the charter, the Compensation/Human Resource Committee is also charged with general responsibility for the oversight and administration of the Bank and Company sponsored compensation and benefit
plans. The charter also authorizes the Compensation/Human Resource Committee to engage consultants and other professionals without management approval to the extent deemed necessary to discharge its responsibilities. During 2019, the Bank retained
the services of Compensation Advisors to assist the Compensation/Human Resource Committee in performing its various duties within industry practice. Compensation Advisors advised the committee on compensation programs for senior management and
executives of the Bank.
When making compensation decisions, the Compensation/Human Resource Committee considers salary survey data to understand compensation paid to similarly situated
executives in our peer group. See “
Peer Group
” for a list of the publicly traded financial institutions that make up our peers. In addition to peer data, our Compensation/Human Resource Committee also looks
at internal pay equity, individual and company performance and relative shareholder return when making compensation decisions.
Role of Management
Management provides data, analyses, input and recommendations to the Compensation/Human Resource Committee through our Chief Executive Officer/President. The
Compensation/Human Resource Committee gives significant weight to our Chief Executive Officer/President’s evaluation of each named executive officer’s performance and recommendation of appropriate compensation. However, our Chief Executive
Officer/President does not participate in any decisions relating to his own compensation. The Senior Vice President, Human Resource/Training Manager provides our Chief Executive Officer/President with salary survey data for purposes of considering
base pay adjustments for our Senior Vice President/Chief Financial Officer, and Executive Vice President Richards. The Chief Executive Officer/President provides the Board of Directors with salary survey data for purposes of considering base pay
adjustments for our Executive Vice President/Chief Operating Officer, and Executive Vice President/Chief Credit Officer Osborne.
21
Role of Compensation Consultant
During 2019, the Bank retained the services of Compensation Advisors to assist the Compensation/Human Resource Committee in performing its various duties within
industry practice. Compensation Advisors advised the committee on compensation programs for senior management and executives of the Bank. Additionally, the Committee utilized data provided by SNL Financial, American Bankers Association Compensation
and Benefits Survey Report, Mercer Financial Services, and L.R. Webber Associates, Inc. to evaluate the salary ranges and incentive awards for our named executive officers.
Peer Group
The Compensation/Human Resources Committee considers information about the practices and financial performance of its peers when making compensation decisions.
The Compensation/Human Resources Committee reviews our peer group and determines if adjustments are necessary to reflect the business model and demographics of the Company. Our incentive peer group is disclosed by the Compensation/Human Resource
Committee, but we might use information from other institutions when looking at compensation. In 2019, our incentive peer group consisted of the following community banks and thrifts in Pennsylvania and New York with total assets between $1 billion
and $3.3 billion:
|
Financial Institution
|
City / Town
|
State
|
|
Adams County National Bank
|
Gettysburg
|
PA
|
|
Chemung Canal Trust Company
|
Elmira
|
NY
|
|
Citizens & Northern Bank
|
Wellsboro
|
PA
|
|
Republic Bank
|
Philadelphia
|
PA
|
|
First Keystone Community Bank
|
Berwick
|
PA
|
|
Farmers & Merchants Trust Company of Chambersburg
|
Chambersburg
|
PA
|
|
Orrstown Bank
|
Shippensburg
|
PA
|
|
Jersey Shore State Bank
|
Williamsport
|
PA
|
|
Peoples Security Bank & Trust Company
|
Hallstead
|
PA
|
|
QNB Bank
|
Quakertown
|
PA
|
|
AmeriServ Financial Bank
|
Johnstown
|
PA
|
|
The Ephrata National Bank
|
Ephrata
|
PA
|
|
Mid Penn Bank
|
Millersburg
|
PA
|
|
First National Community Bank
|
Dunmore
|
PA
|
|
ESSA Bank & Trust
|
Stroudsburg
|
PA
|
Executive Perquisites
We annually review the perquisites that we make available to our named executive officers. The primary perquisites for our named executive officers are certain
club dues.
Stock Ownership Guidelines
We do not maintain stock ownership guidelines for our named executive officers. However, all of our named executive officers participate in our Annual
Incentive Plan and we believe they generally maintain a meaningful interest in our Company stock through their participation in the plan and through individual purchases and holdings outside the plan. See “
Stock
Ownership
” for information on Company stock owned by our named executive officers.
22
Tax and Accounting Considerations
In consultation with our advisors, we evaluate the tax and accounting treatment of each of our compensation programs at the time of adoption and on an annual
basis to ensure an understanding of the financial impact of each program on the Company and the Bank.
EXECUTIVE COMPENSATION
Summary Compensation Table
The following table provides information concerning the total compensation awarded, earned or paid to the principal executive officer and principal financial
officer of the Company and our three other most highly compensated executives. These five officers are referred to as our “named executive officers” in this proxy statement.
|
Name
and Principal Position |
Year
|
Salary ($)
|
Bonus ($)
|
Stock Awards ($)
(1)
|
Non-Equity Incentive Plan Compensation ($)
(2)
|
Change in Pension Value and Nonqualified Deferred Compensation Earnings ($)
(3)
|
All Other Compensation ($)
(4)
|
Total ($)
|
|
Randall E. Black
CEO & President of
the Company and
Bank
|
2019
2018
2017
|
450,500
425,000
390,000
|
-
-
750
|
88,555
77,829
56,361
|
-
182,050
112,495
|
153,970
162,017
107,397
|
79,837
31,913
25,641
|
772,862
878,809
692,644
|
|
Mickey L. Jones
Executive Vice President,
Chief Operating Officer,
Treasurer of the Company
and Bank
|
2019
2018
2017
|
275,600
260,000
240,000
|
250
-
250
|
43,999
38,630
25,882
|
-
89,734
55,159
|
108,213
85,647
75,121
|
44,565
15,023
16,981
|
472,627
489,034
413,393
|
|
Terry B. Osborne
(5)
Executive Vice President,
Chief Credit Officer &
Assistant Secretary of the
Company and the Bank
|
2019
2018
2017
|
236,576
229,685
222,995
|
250
-
-
|
20,129
21,073
17,059
|
-
35,396
31,975
|
33,510
134,876
93,903
|
19,150
15,432
16,552
|
309,615
436,462
382,484
|
|
David Z. Richards, Jr.
Executive Vice President,
of the Bank
|
2019
2018
2017
|
254,400
(6)
229,968
(6)
4,038
|
20,250
-
750
|
43,474
29,952
-
|
-
32,988
455
|
-
-
-
|
40,768
36,316
-
|
358,892
329,224
5,243
|
|
Stephen J. Guillaume
Senior Vice President,
Chief Financial Officer
|
2019
|
110,333
|
2,050
|
18,539
|
-
|
-
|
13,180
|
144,102
|
|
(1)
|
Reflects the aggregate grant date fair value computed in accordance with Financial Accounting Board Accounting Standards Codification Topic 718 – Share
Based Payment based on a per share price of $60.11 on the date of grant for 2,442 shares, $60.75 on the date of grant for 325 shares, $59.26 on the date of grant for 253 shares, and $59.24 on the date of grant for 536 shares. For 2019,
stock award amounts for Mr. Black represent a grant of 1,297 restricted stock awards that vest in three approximately equal annual installments commencing on May 9, 2020, and a grant of 151 restricted stock awards that vest in three
approximately equal annual installments commencing on May 22, 2020, awarded upon the achievement of certain performance goals set forth in the Company’s Annual Incentive Plan, as well as 25 shares received for years of service based on a
per share price of $56.75. For 2019, stock award amounts for Mr. Jones represent a grant of 639 restricted stock awards that vest in three approximately equal annual installments commencing on May 9, 2020, and a grant of 92 restricted
stock awards that vest in three approximately equal annual installments commencing on May 22, 2020, awarded upon the achievement of certain performance goals set forth in the Company’s Annual Incentive Plan. For 2019, stock award amounts
for Mr. Osborne represent a grant of 252 restricted stock awards, and a grant of 82 restricted stock awards. These shares became fully vested at Mr. Osborne’s retirement date of February 1, 2020. For 2019, stock award amounts for Mr.
Richards represent a grant of 195 restricted stock awards that vest in three approximately equal annual installments commencing on May 9, 2020, and a grant of 536 restricted stock awards that vest in three approximately equal annual
installments commencing on December 20, 2020, awarded upon the achievement of certain performance goals set forth in the Company’s Annual Incentive Plan. For 2019, stock award amounts for Mr. Guillaume represent a grant of 59 restricted
stock awards that vest in three approximately equal annual installments commencing on May 9, 2020, and a grant of 253 restricted stock awards that vest in three approximately equal annual installments commencing on November 22, 2020,
awarded upon the achievement of certain performance goals set forth in the Company’s Annual Incentive Plan. The shares granted on May 9, 2019 and May 22, 2019 relate to the equity portion of the Annual Incentive Plan for performance
related to calendar year 2018.
|
23
|
(2)
|
Represents cash awards earned by each executive under the Annual Incentive Plan. Amounts for 2019 have not yet been determined.
|
| (3) |
Represents increase/(decrease) in pension value for tax-qualified and supplemental pension benefits for the executive officer.
|
| (4) |
Amounts stated in this column for 2019 consist of:
|
|
Name
|
401(k)
Match Contribution
($)
|
Life
Insurance Premiums
($)
|
Auto
Benefits
($)
|
Club
Dues
($)
|
Deferred Compensation Plan
Award
($)
|
Miscellaneous
($)
(a)
|
Total
($)
|
|
Randall E. Black
|
9,800
|
4,227
|
6,881
|
4,025
|
45,050
|
9,854
|
79,837
|
|
Mickey L. Jones
|
9,800
|
1,806
|
-
|
1,477
|
27,560
|
3,922
|
44,565
|
|
Terry B. Osborne
|
9,551
|
5,334
|
-
|
500
|
-
|
3.765
|
19,150
|
|
David Z. Richards, Jr.
|
9,800
|
1,806
|
6,000
|
6,417
|
15,000
|
1,745
|
40,768
|
|
Stephen J. Guillaume
|
4,270
|
206
|
-
|
-
|
7,500
(b)
|
1,204
|
13,180
|
|
(a)
|
Miscellaneous items would include, if applicable: gross up on years of service award, cash dividends on restricted stock, spousal expense at a director
retreat, imputed income from split dollar bank owned life insurance, Christmas gift, insurance opt out, and product referral fees. The incremental cost of these items was minimal and the aggregate amount of such compensation did not exceed
$6,200 for any named executive officer.
|
|
(b)
|
This award vests over five years.
|
|
(5)
|
Mr. Osborne retired effective February 1, 2020.
|
|
(6)
|
Mr. Richards’ base salary is paid 87 ½% in cash and 12 ½% in restricted stock.
|
CEO Pay Ratio
The Compensation/Human Resources Committee monitors the relationship between the compensation of our executive officers and of our non-managerial employees.
This is the third year we are disclosing the ratio of the pay of our Chief Executive Officer/President to our median employee (pay ratio). To determine the median employee, we considered all employees, including full-time, part-time and seasonal
employees employed as of the last day of our fiscal year, December 31, 2019. We also considered all wages earned for the fiscal year, including:
|
•
|
Regular pay for salaried and hourly employees.
|
|
•
|
Wages for overtime.
|
|
•
|
Miscellaneous taxable cash benefits such as cash incentives, cell phone allowance, and referral fee income.
|
For purposes of determining the pay ratio, the total compensation of our Chief Executive Officer/President includes all compensation reported in the Summary
Compensation Table. The total compensation of the median employee was determined in the same manner as was used for the Chief Executive Officer/President in the Summary Compensation Table.
Median Annual Compensation of All Employees:
$32,879
Total Annual Compensation of Chief Executive Officer/President:
$772,862
Pay Ratio:
23.5
24
Employment Agreement
The Company and the Bank are parties to an employment agreement with our Chief Executive Officer/ President. The employment agreement provides
for a three-year term, which automatically renews on June 1
st
of each year to maintain a three-year term, unless either party notifies the other party in writing at
least 90 days prior to June 1
st
of such party’s intent not to renew the agreement beyond the existing term, or the agreement is terminated by the Company, the Bank or
our Chief Executive Officer/President in accordance with its terms. The current term of the employment agreement expires on June 1, 2022. The employment agreement provides for an annual salary review, however in no event may the base salary be
reduced below the base salary in effect at the time of such review. Our Chief Executive Officer/President’s current base salary under his employment agreement is $477,500. In addition to base salary, the employment agreement provides for, among
other things, participation in various employee benefit plans, as well as furnishing certain fringe benefits available to similarly-situated executive personnel.
The employment agreement contains a restrictive covenant which prohibits our Chief Executive Officer/ President from engaging in employment that
would compete with the services provided by the Company and the Bank. In addition, the restrictive covenant contains a non-solicitation clause. The duration of the restrictive covenant varies based on the circumstances of the executive’s
termination of employment. In the event our Chief Executive Officer/President is terminated by the Company or the Bank for Cause (as defined in the agreement) the term of the restrictive covenant is one (1) year from the executive’s termination
date. In the event the executive voluntarily resigns with or without Good Reason (as defined in the agreement) or the Company or Bank terminates his employment without Cause, the term of the restrictive covenant will be two (2) years from his
termination date. In the event of termination following a Change in Control (as defined in the agreement) which results in the payment of severance under the employment agreement, the executive will be subject to the restrictive covenant for a
period of three (3) years following his termination of employment. The employment agreement provides for an exception to the restrictive covenant in the event the executive’s employment is terminated by the Company or the Bank for Cause or he
terminates his employment for Good Reason. Under these circumstances, the executive may engage in the practice of public accounting and will not be deemed in violation of the restrictive covenant in his employment agreement. See “
Executive Compensation - Potential Post-Termination Benefits
” for information on termination benefits provided under the employment agreement.
Change in Control Agreements
The Bank (and the Company as guarantor) are parties to change in control agreements with our Executive Vice President/Chief Operating Officer, and Executive
Vice President/Chief Credit Officer Osborne. Each agreement provides for a three-year term, which automatically renews on January 19
th
of each year to maintain a
three-year term, unless either party notifies in writing the other party at least 90 days prior to January 19
th
of such party’s intent not to renew the agreement beyond
the existing term, or the agreement is terminated by the Bank or Executive for reasons set forth in the agreement. The current term of the change in control agreements expires on January 19, 2023.
The Bank (and the Company as guarantor) are also parties to a change in control agreement with our Executive Vice President/Chief Lending Officer, and Senior
Vice President/Chief Retail Banking Officer. This agreement provides for a three-year term, which automatically renews on December 20
th
of each year to maintain a
three-year term, unless either party notifies in writing the other party at least 90 days prior to December 20
th
of such party’s intent not to renew the agreement beyond
the existing term, or the agreement is terminated by the Bank or Executive for reasons set forth in the agreement. The current term of the change in control agreement expires on December 20, 2022.
Additionally, the Bank (and the Company as guarantor) are parties to a change in control agreement with Executive Vice President Richards. This agreement
provides for a three-year term, which automatically renews on December 9
th
of each year to maintain a three-year term, unless either party notifies in writing the other
party at least 90 days prior to December 9
th
of such party’s intent not to renew the agreement beyond the existing term, or the agreement is terminated by the Bank or
Executive for reasons set forth in the agreement. The current term of the change in control agreement expires on December 9, 2022.
25
Grants of Plan-Based Awards During 2019
Annual Incentive Plan.
The following table provides information on the estimated payouts that may be awarded to our named executive officers upon the achievement of performance goals under the Annual Incentive Plan for
2019. Annual incentive awards are distributed in a combination of cash and restricted stock to our named executive officers. Once granted, restricted stock awards earned under the Annual Incentive Plan are subject to the terms and conditions of our
2016 Equity Incentive Plan and vest over a period of three years.
|
Estimated Future Payouts
|
Estimated Future Payouts
|
||||||||||||||||||||||||||||
|
Under Non-Equity Incentive
|
Under Equity Incentive
|
||||||||||||||||||||||||||||
|
Plan Awards
(1)
|
Plan Awards
(1)(2)
|
All Other
Stock Awards
(4)
|
|||||||||||||||||||||||||||
|
Name
|
Grant
Date
(3)
|
Threshold
|
Target
|
Maximum
|
Threshold
|
Target
|
Maximum
|
||||||||||||||||||||||
|
Randall E. Black
|
5/9/2019
|
-
|
$
|
78,838
|
$
|
204,978
|
-
|
$
|
33,788
|
$
|
87,848
|
$
|
1,419
|
||||||||||||||||
|
Mickey L. Jones
|
5/9/2019
|
-
|
$
|
38,584
|
$
|
106,106
|
-
|
$
|
16,536
|
$
|
45,474
|
-
|
|||||||||||||||||
|
Terry B. Osborne
|
5/9/2019
|
-
|
$
|
24,840
|
$
|
57,961
|
-
|
$
|
10,646
|
$
|
24,840
|
-
|
|||||||||||||||||
|
David Z. Richards, Jr.
|
5/9/2019
|
-
|
$
|
15,582
|
$
|
38,955
|
-
|
$
|
6,678
|
$
|
16,695
|
-
|
|||||||||||||||||
|
Stephen J. Guillaume
|
5/9/2019
|
-
|
$
|
8,750
|
$
|
21,875
|
-
|
$
|
3,750
|
$
|
9,375
|
-
|
|||||||||||||||||
| (1) |
These columns illustrate the possible payouts for each of our named executive officers under our Annual Incentive Plan for 2019.
|
| (2) |
A portion of the incentive opportunity under the Annual Incentive Plan is payable in Company common stock and a portion is paid in cash in accordance with the terms of the
plan. The actual number of shares of restricted stock will be determined when the award is distributed in 2020.
|
| (3) |
Represents the date the Company granted restricted stock in connection with awards under the Annual Incentive Plan for performance related to calendar year 2018.
|
| (4) |
Represents 25 shares granted in recognition of Mr. Black’s years of service, which shares were vested upon grant.
|
We
maintain the Annual Incentive Plan for the purpose of aligning the employee incentive goals with our overall strategic
plan. The Annual Incentive Plan requires participants to satisfy two components: corporate goals; and departmental/branch performance goals. For 2019, our Company/Bank goals consisted of return on equity compared with a regional peer group (using
a three year average for 2019), efficiency ratio (compared to a regional peer group using a three year average for 2019), net interest income growth (compared to a regional peer group using a three year average for 2019), classified assets to capital
(using a three year average for 2019), and non-performing loans to total loans (compared to a regional peer group using a three year average for 2019). An overall satisfactory regulatory rating, and individual employee performance review rating of
competent are required and are incentive plan qualifiers. Should these measures not be met, no incentive award is granted. Branch goals included various measures, most notably loan and deposit growth, and branch profitability targets. Departmental
goals included various projects, strategic initiatives and work performance measurements.
The plan’s components have varying weights assigned, as well as varying award opportunities based upon job function. The performance period for the Annual
Incentive Plan for 2019 began on January 1, 2019 and ended on December 31, 2019. However, the Company is unable as of the date of this proxy statement to certify as to the satisfaction of the performance goals for 2019. For 2019, the weighting for
Mr. Black’s incentive award was 85% corporate goals and 15% branch/departmental goals, with a maximum payout of 65% of eligible compensation. For 2019, the weighting for Mr. Jones’ incentive award was 80% corporate goals and 20% branch/departmental
goals, with a maximum payout of 55% of eligible compensation. For 2019, the weighting for Mr. Osborne’s incentive award was 60% corporate goals and 40% branch/departmental goals, with a maximum payout of 35% of eligible compensation. For 2019, the
weighting for Mr. Richards’ incentive award was 50% corporate goals and 50% branch/departmental goals, with a maximum payout of 25% of eligible compensation. For 2019, the weighting for Mr. Guillaume’s incentive award was 45% corporate goals and 55%
branch/departmental goals, with a maximum payout of 25% of eligible compensation.
26
For named executive officers, incentive payments are made in cash and in the form of restricted stock. The grants of restricted stock vest ratably over a
three-year period commencing on the first anniversary of the date of grant and continuing each anniversary date. For all named executives, the eligible compensation will be distributed 70% in cash and 30% in restricted stock. Once issued, the
awards of restricted stock granted in connection with the Annual Incentive Plan are subject to the terms and conditions of the underlying equity incentive plan.
2016 Equity Incentive Plan
. The 2016 Equity Incentive Plan (the “2016 Plan”) permits the Company,
under the supervision of the Compensation/ Human Resource Committee, and subject to the approval of the Board of Directors, to make equity-based awards to employees and non-employee directors. The 2016 Plan provides for awards of both restricted
stock and awards of stock without restrictions or other conditions. The purpose of these stock awards is to attract and retain competitively superior people, further align employees and non-employee directors with shareholder interest, closely link
employee and non-employee compensation with the Company’s performance, and maintain high levels of executive and non-employee stock ownership. The 2016 Plan also provides a component of the total compensation package offered to employees and
reflects the importance placed on motivating and rewarding superior results with long-term incentives.
Outstanding Equity Awards at December 31, 2019
The following table sets forth information concerning stock awards granted to the named executive officers that have not vested as of
December 31, 2019. No stock options were outstanding at December 31, 2019.
|
Stock Awards
|
||||||||
|
Name
|
Number of Shares
or Units of Stock
That Have Not Vested
|
Market Value of Shares
or Units of Stock
That Have Not Vested
(1)
|
||||||
|
Randall E. Black
|
2,622
|
(2)
|
$
|
161,253
|
||||
|
Mickey L. Jones
|
1,300
|
(3)
|
$
|
79,950
|
||||
|
Terry B. Osborne
|
664
|
(4)
|
$
|
40,836
|
||||
|
David Z. Richards, Jr.
|
1,055
|
(5)
|
$
|
64,883
|
||||
|
Stephen J. Guillaume
|
366
|
(6)
|
$
|
22,509
|
||||
|
|
(1) |
Based upon the Company’s closing stock price of $61.50 on December 31, 2019.
|
|
|
(2) |
Includes 151 shares that vest in three equal annual installments commencing on May 22, 2020, 1,297 shares that vest in three equal installments commencing on May 9, 2020,
129 shares that vest in two equal installments on May 24, 2020 and May 24, 2021, 695 shares that vest in two equal installments on May 10, 2020 and May 10, 2021, 17 shares that will vest on May 16, 2020, and 333 shares that will vest on
May 11, 2020.
|
|
|
(3) |
Includes 92 shares that vest in three equal annual installments commencing on May 22, 2020, 639 shares that vest in three equal installments commencing on May 9, 2020, 79
shares that vest in two equal installments on May 24, 2020 and May 24, 2021, 330 shares that vest in two equal installments on May 10, 2020 and May 10, 2021, 10 shares that will vest on May 16, 2020, and 150 shares that will vest on May
11, 2020.
|
|
|
(4) |
Includes 664 shares that became fully vested at Mr. Osborne’s retirement date of February 1, 2020.
|
|
|
(5) |
Includes 536 shares that vest in three equal annual installments commencing on December 20, 2020, 195 shares that vest in three equal installments commencing on May 9,
2020, and 324 shares that vest in two equal installments on December 14, 2020 and December 14, 2021.
|
|
|
(6) |
Includes 253 shares that vest in three equal annual installments commencing on November 22, 2020, 59 shares that vest in three equal installments commencing on May 9, 2020,
36 shares that vest in two equal installments on May 10, 2020 and May 10, 2021, and 18 shares that will vest on May 11, 2020
|
27
Stock Awards Vested During 2019
The following table sets forth information concerning restricted stock awards that vested during the year ended December 31, 2019 for each
of our named executive officers. No stock options were acquired or exercised during the year ended December 31, 2019.
|
Name
|
Number of Shares
or Units of Stock
Acquired
On Vesting
|
Value Realized
on Vesting
|
||||||
|
Randall E. Black
(1)
|
1,146
|
$
|
69,343
|
|||||
|
Mickey L. Jones
(2)
|
543
|
$
|
32,857
|
|||||
|
Terry B. Osborne
(3)
|
334
|
$
|
20,227
|
|||||
|
David Z. Richards, Jr.
(4)
|
162
|
$
|
9,597
|
|||||
|
Stephen J. Guillaume
(5)
|
71
|
$
|
4,275
|
|||||
| (1) |
Includes 348 shares that vested on May 10, 2019 at $60.13 per share, 334 shares that vested on May 11, 2019 at $60.50 per share, 18 shares that vested on May 16, 2019 at
$60.58 per share, 65 shares that vested on May 24, 2019 at $60.79 per share, and 381 shares that vested on May 27, 2019 at $60.81 per share.
|
| (2) |
Includes 165 shares that vested on May 10, 2019 at $60.13 per share, 151 shares that vested on May 11, 2019 at $60.50 per share, 11 shares that vested on May 16, 2019 at
$60.58 per share, 40
shares that vested on May 24, 2019 at $60.79 per share, and 176 shares that vested on May 27, 2019 at $60.81 per share
|
| (3) |
Includes 75 shares that vested on May 10, 2019 at $60.13 per share, 96 shares that vested on May 11, 2019 at $60.50 per share, 10 shares that vested on May 16, 2019 at
$60.58 per share, 37 shares that vested on May 24, 2019 at $60.79 per share, and 116 shares that vested on May 27, 2019 at $60.81 per share.
|
| (4) |
Includes 162 shares that vested on December 14, 2019 at $59.24 per share.
|
| (5) |
Includes 18 shares that vested on May 10, 2019 at $60.13 per share, 17 shares that vested on May 11, 2019 at $60.50 per share, 20 shares that vested on May 27, 2019 at
$60.81 per share, and 16 shares that vested on December 20, 2019 at $59.24 per share.
|
Retirement Benefits
Cash Balance Pension Plan.
Effective January 1, 2008,
the Bank converted its traditional noncontributory tax-qualified defined benefit pension plan into a tax-qualified account balance pension plan, which is referred to as a cash balance plan. Participants in the former pension plan who were eligible
employees (as defined in the plan) automatically became participants in the cash balance plan. Under the cash balance plan, a participant’s account is the sum of the participant’s opening balance (which is his or her benefit under the former defined
benefit plan) and annual allocations and interest credits. The Bank credits each participant with an annual allocation if the participant has at least 1,000 hours of service with the Bank during the plan year. Each annual allocation is determined
based on a percentage of the participant’s “compensation” (as defined in the plan) and varies based on a participant’s age. Annual cash balance plan allocations range between 3% and 8% of participant compensation.
Supplemental Executive Retirement Agreement.
The Bank maintains non-tax-qualified supplemental
executive retirement agreements (“SERPs”) with its President/Chief Executive Officer, Chief Operating Officer, and Chief Credit Officer Osborne (collectively the “executives”). The SERPs provide each executive with an annual retirement benefit for a
period of 15 years following separation from service (other than for cause) on or after attaining age 62. This retirement benefit equals a benefit percentage (16.4%, 14.7% and 13.6% for our President/Chief Executive Officer, Chief Credit Officer
Osborne, and Chief Operating Officer, respectively) multiplied by the average annual cash compensation during the three completed calendar years preceding the termination of employment. Subject to the terms of the SERP, the executive may elect to
receive the retirement benefit in an actuarially equivalent lump sum payment. All of our named executive officers are 100% vested in their accrued SERP benefit.
28
The Bank maintains a non-tax qualified executive deferred compensation plan (“Deferred Compensation Plan”) for eligible employees designated by the board of
directors. Each of the named executive officers are eligible to participate in the Deferred Compensation Plan. Under the Deferred Compensation Plan, each year the Bank may credit an annual contribution to a participant’s deferred compensation
account as of January 1
st
. The Bank may also credit other discretionary contributions to a participant’s deferred compensation account from time to time. Amounts
credited to a participant’s account under the plan accrue earnings monthly equal to the highest deposit rate of the Bank. Participants vest in contributions made to the accounts on the earlier of (i) the fifth anniversary of the contribution or (ii)
the date they both complete 15 years of service and attain age 55. Participants also become 100% vested in their accounts upon their death or disability and upon a change in control of the Bank or the Company. Distributions are made from the
Deferred Compensation Plan in either a lump sum or installments following a participant’s separation from service, death or upon a change in control. Participants forfeit all benefits under the plan if the Bank terminates their employment for cause.
|
Name
|
Executive
Contributions
in Last
Fiscal Year
($)
|
Registrant Contributions
in Last
Fiscal Year
($)
(1)
|
Aggregate
Earnings
in Last
Fiscal Year
($)
|
Aggregate
Withdrawals/
Distributions
($)
|
Aggregate Balance
at Last
Fiscal Year End
($)
|
|
Randall E. Black
|
-
|
40,050
|
1,370
|
-
|
46,420
|
|
Mickey L. Jones
|
-
|
27,560
|
838
|
-
|
28,398
|
|
David Z. Richards, Jr.
|
-
|
15,000
|
913
|
-
|
30,944
|
|
Stephen J. Guillaume
|
-
|
7,500
(2)
|
460
|
-
|
15,691
|
| (1) |
Contributions above are reflected for the named executive officers in the Summary Compensation Table.
|
| (2) |
This award vests over five years.
|
Pension Benefits at December 31, 2019
The following table sets forth the actuarial present value of each named executive officer’s accumulated benefit under our tax-qualified and non-tax-qualified
defined benefit plans, along with the number of years of credited service under the respective plans. No distributions were made under the plans in 2019. All of our named executive officers participate in our Account Balance Pension Plan except for
Mr. Richards and Mr. Guillaume. Mr. Black, Mr. Osborne and Mr. Jones participate in SERPs.
|
Name
|
Plan Name
|
Years of
Credited
Service
(#)
|
Present
Value of
Accumulated
Benefit
($)
|
|
Randall E. Black
|
First Citizens Community Bank Account Balance Pension Plan
|
27
|
439,386
|
|
Supplemental Executive Retirement Plan
|
27
|
1,007,510
|
|
|
Mickey L. Jones
|
First Citizens Community Bank Account Balance Pension Plan
|
16
|
293,977
|
|
Supplemental Executive Retirement Plan
|
16
|
545,831
|
|
|
Terry B. Osborne
|
First Citizens Community Bank Account Balance Pension Plan
|
44
|
1,024,931
|
|
Supplemental Executive Retirement Plan
|
44
|
448,611
|
29
Potential Post-Termination Benefits
Payments Made Upon Termination by the Company for Cause.
Under the terms of the employment and change in control agreements, our contracted named executive officers will receive no severance payments in the event of termination for cause. In addition, a
termination for cause will also result in the forfeiture of all unvested restricted stock awards. Further, participants in the Annual Incentive Plan forfeit all rights to incentive opportunities as a result of termination for cause. SERP
participants and Deferred Compensation Plan participants will not receive any benefit upon termination for cause
.
Payments Made Upon Termination by the Company Without Cause or by the Executive for Good Reason.
In the event that the Company or the Bank chooses to
terminate Mr. Black’s employment for reasons other than for cause or, in the event of Mr. Black’s resignation from the Company or the Bank for good reason, the Company shall pay Mr. Black a lump sum amount equal to two (2) times Mr. Black’s base
salary, minus applicable taxes and withholdings. In addition, for a period of one (1) year from the date of termination, Mr. Black shall receive continued health, life and disability insurance coverage under the same terms in effect during the one
year prior to his termination. Except as provided below, Mr. Jones, Mr. Osborne, Mr. Richards, and Mr. Guillaume receive no benefit under their change in control agreements in the event the Company terminates them without cause or the executives
terminate employment for good reason prior to a change in control. All outstanding restricted stock awards will vest if the executive is terminated by the Company or the Bank without cause.
Participants in the Annual Incentive Plan must be
employed by the Bank on the date the benefits are paid. Therefore, if a participant terminates employment without cause or for good reason prior to payment under the Annual Incentive Plan, all rights to plan benefits are forfeited, unless otherwise
determined by the Committee administering the plan. SERP participants will receive their vested accrued early termination benefit upon termination by the Company without cause or by the executive for good reason if they separate from service before
age 62 and their normal retirement benefit if they separate from service on or after attaining age 62. Deferred Compensation Plan participants receive their vested account balance upon their separation from service.
Payments Made Upon Disability.
Under the terms of Mr. Black’s employment agreement, if his employment is terminated due to a disability, Mr. Black will be entitled to the same benefit as provided by the Company’s long-term disability plan. Mr.
Jones, Mr. Osborne, Mr. Richards, and Mr. Guillaume receive no benefit under their change in control agreements in the event the executives are terminated due to a disability; however, the executives will receive a benefit under the Company’s
long-term disability plan if they meet the requirements of the plan upon termination. All
unvested restricted stock awards vest upon termination of employment due to disability. If a participant in the Annual Incentive Plan terminates his
or her service with the Bank due to a disability prior to distribution of the award, the executive’s award will be prorated based on the period of active employment with the Bank. SERP participants become fully vested and will receive their accrued
early termination benefit upon termination due to disability if they separate from service before age 62 and their normal retirement benefit if they separate from service on or after attaining age 62. Deferred Compensation Plan participants become
100% vested upon disability and receive their vested account balance upon their separation from service.
Payments Made Upon Death.
Under the employment agreement, Mr. Black’s estate is entitled to receive any compensation accrued, but unpaid, as of the date of the executive’s death.
Mr.
Jones, Mr. Osborne, Mr. Richards, and Mr. Guillaume receive no death benefit under their change in control agreements. All
unvested restricted stock awards vest upon death of an award recipient. In addition, if a participant in the Annual
Incentive Plan dies prior to distribution of an award, the executive’s award will be prorated based on the period of active employment with the Bank. If a SERP participant dies prior to a separation from service, the SERP participant’s beneficiary
will receive the normal retirement benefit the participant would have received if he were deemed to have attained his normal retirement age (age 62) immediately prior to his death. If he dies after a separation from service, his beneficiary will
receive the remaining benefits that would have been made to the participant. Deferred Compensation Plan participants become 100% vested upon death with benefits paid to their beneficiary in a lump sum within 60 days.
30
Payments Made Upon a Change in Control.
In the event of a
termination of employment in connection with a change in control, Mr. Black’s employment agreement provides him with a lump sum amount equal to 2.99 times his base salary. In addition, for a period of 18 months from the date of termination or
until Mr. Black secures substantially similar benefits through other employment, whichever shall occur first, Mr. Black is entitled to continued health, life and disability insurance coverage under the same terms in effect during the one year prior
to his termination.
Under the change in control agreements,
if, within one year following a change in control, Mr. Jones, Mr. Osborne, Mr.
Richards or Mr. Guillaume is involuntarily terminated, the executive’s title, responsibilities, or salary are reduced, or for reductions or changes in the executive’s duties, location of employment or benefits as set forth in the agreement, the
executive shall be entitled to receive a lump sum amount equal to one time the executive’s base salary. In addition, for a period of 18 months from the date of termination or until the executive secures substantially similar benefits through other
employment, whichever shall occur first, the executive shall receive a continuation of health care, life and disability insurance in effect prior to his termination.
Section 280G of the Internal Revenue Code provides that severance payments that equal or exceed three times an individual’s base amount are deemed to be “excess
parachute payments” if they are contingent upon a change in control (the “Section 280G Limitation”). An individual’s base amount is equal to an average of the individual’s Box 1, Form W-2 compensation for the five years preceding the year a change
in control occurs (or such lesser number of years if the individual has not been employed for five years). Individuals receiving excess parachute payments are subject to a 20% excise tax on the amount of the payment in excess of the base amount, and
the employer may not deduct such amount for federal tax purposes. The employment and change in control agreements limit payments made to the executives in connection with a change in control to amounts that will not exceed the limits imposed by
Section 280G.
In addition, all outstanding restricted stock awards will vest upon a change in control. SERP participants who have not separated from service and have not
attained their normal retirement age (age 62) prior to a change in control will receive their normal retirement benefit (determined without regard to their age or years of service at the time of the change in control) paid in an actuarial equivalent
lump sum within ten days of the change of control. Participants that have attained their normal retirement age will receive their normal retirement benefit after their separation from service. Deferred Compensation Plan participants become 100%
vested and will receive their account balance in a lump sum within 30 days following a change in control.
Payments Upon Retirement.
In addition to the tax-qualified retirement benefits and non-qualified
retirement benefits set forth in
“Pension Benefits”
above, participants in the Annual Incentive Plan who retire from the Bank will receive a prorated payout based on the period of the participant’s active
employment only. Deferred Compensation Plan participants receive their vested account balance following a separation from service.
Potential Post-Termination Benefits Table.
The amount of compensation payable to each named executive officer upon the occurrence of certain events is noted in the table below. The amounts shown assume that such termination was effective as of
December 31, 2019, and thus include amounts earned through such time and are estimates of the amounts that would be paid to the executives upon their termination. The amounts shown relating to unvested stock awards are based on $61.50 per share,
which was the fair market value of Company common stock on December 31, 2019. The actual amounts to be paid can only be determined at the time of such executive’s separation from the Company or Bank. The table does not include the executives'
account balances in the Bank’s tax-qualified retirement plan to which each executive has a non-forfeitable interest.
31
|
|
Randall E. Black
|
Mickey L. Jones
|
Terry B. Osborne
|
David Z. Richards, Jr.
|
Stephen J. Guillaume
|
|||||||||||||
|
Death:
|
||||||||||||||||||
|
Employment Agreement
|
-
|
-
|
-
|
-
|
-
|
|||||||||||||
|
Change in Control Agreement
|
-
|
-
|
-
|
-
|
-
|
|||||||||||||
|
SERP
(1)
|
$
|
1,086,765
|
$
|
516,009
|
$
|
448,611
|
-
|
-
|
||||||||||
|
Executive Deferred Compensation Plan
|
$
|
46,420
|
$
|
28,398
|
-
|
$
|
30,944
|
-
|
||||||||||
|
Long Term Incentive Award
|
-
|
-
|
-
|
-
|
$
|
15,691
|
||||||||||||
|
Equity Awards
|
$
|
161,253
|
$
|
79,950
|
$
|
40,836
|
$
|
64,883
|
$
|
22,509
|
||||||||
|
|
||||||||||||||||||
|
Disability:
|
||||||||||||||||||
|
Employment Agreement
|
-
|
-
|
-
|
-
|
-
|
|||||||||||||
|
Change in Control Agreement
|
-
|
-
|
-
|
-
|
-
|
|||||||||||||
|
SERP
(2)
|
$
|
1,007,510
|
$
|
545,831
|
$
|
448,611
|
-
|
-
|
||||||||||
|
Executive Deferred Compensation Plan
|
$
|
46,420
|
$
|
28,398
|
-
|
$
|
30,944
|
-
|
||||||||||
|
Long Term Incentive Award
|
-
|
-
|
-
|
-
|
-
|
|||||||||||||
|
Equity Awards
|
$
|
161,253
|
$
|
79,950
|
$
|
40,836
|
$
|
64,883
|
$
|
22,509
|
||||||||
|
|
||||||||||||||||||
| R etirement or Voluntary Termination Without Good Reason: | ||||||||||||||||||
|
Employment Agreement
|
-
|
-
|
-
|
-
|
-
|
|||||||||||||
|
Change in Control
Agreement
|
-
|
-
|
-
|
-
|
-
|
|||||||||||||
|
SERP
(3)
|
$
|
1,007,510
|
$
|
545,831
|
$
|
448,611
|
-
|
-
|
||||||||||
|
Executive Deferred Compensation Plan
(3)
|
-
|
$
|
28,398
|
-
|
-
|
-
|
||||||||||||
|
Long Term Incentive Award
|
-
|
-
|
-
|
-
|
-
|
|||||||||||||
|
Equity Awards
|
-
|
-
|
$
|
40,836
|
-
|
$
|
22,509
|
|||||||||||
| Termination By Company For Cause: | ||||||||||||||||||
|
Employment Agreement
|
-
|
-
|
-
|
-
|
-
|
|||||||||||||
|
Change in Control Agreement
|
-
|
-
|
-
|
-
|
-
|
|||||||||||||
|
SERP
|
-
|
-
|
-
|
-
|
-
|
|||||||||||||
|
Executive Deferred Compensation Plan
|
-
|
-
|
-
|
-
|
-
|
|||||||||||||
|
Long Term Incentive Award
|
-
|
-
|
-
|
-
|
-
|
|||||||||||||
|
Equity Awards
|
-
|
-
|
-
|
-
|
-
|
|||||||||||||
|
Voluntary Termination By Executive For Good Reason:
|
||||||||||||||||||
|
Employment Agreement
(4)
|
$
|
916,598
|
-
|
-
|
-
|
-
|
||||||||||||
|
Change in Control Agreement
|
-
|
-
|
-
|
-
|
-
|
|||||||||||||
|
SERP
(3)
|
$
|
1,007,510
|
$
|
545,831
|
$
|
448,611
|
-
|
-
|
||||||||||
|
Executive Deferred Compensation Plan
(3)
|
-
|
$
|
28,398
|
-
|
-
|
-
|
||||||||||||
|
Long Term Incentive Award
|
-
|
-
|
-
|
-
|
-
|
|||||||||||||
|
Equity Awards
|
-
|
-
|
$
|
40,836
|
-
|
$
|
22,509
|
|||||||||||
32
|
|
Randall E. Black
|
Mickey L. Jones
|
Terry B. Osborne
|
David Z. Richards, Jr.
|
Stephen J. Guillaume
|
|||||||||||||
| Termination By Company Without Cause: | ||||||||||||||||||
|
Employment Agreement
(4)
|
$
|
916,598
|
-
|
-
|
-
|
-
|
||||||||||||
|
Change in Control Agreement
|
-
|
-
|
-
|
-
|
-
|
|||||||||||||
|
SERP
(3)
|
$
|
1,007,510
|
$
|
545,831
|
$
|
448,611
|
-
|
-
|
||||||||||
|
Executive Deferred Compensation Plan
(3)
|
-
|
$
|
28,398
|
-
|
-
|
-
|
||||||||||||
|
Long Term Incentive Award
|
-
|
-
|
-
|
-
|
-
|
|||||||||||||
|
Equity Awards
|
$
|
161,253
|
$
|
79,950
|
$
|
40,836
|
$
|
64,883
|
$
|
22,509
|
||||||||
|
|
||||||||||||||||||
| Termination in Connection with a Change-in-Control (5) : | ||||||||||||||||||
|
Employment Agreement
(4)
|
$
|
1,370,392
|
-
|
-
|
-
|
-
|
||||||||||||
|
Change in Control Agreement
(4)
|
-
|
$
|
294,956
|
$
|
254,740
|
$
|
241,431
|
-
|
||||||||||
|
SERP
(1)
|
$
|
1,086,765
|
$
|
516,009
|
$
|
448,611
|
-
|
-
|
||||||||||
|
Executive Deferred Compensation Plan
(3)
|
$
|
46,420
|
$
|
28,398
|
-
|
$
|
30,944
|
-
|
||||||||||
|
Long Term Incentive Award
|
-
|
-
|
-
|
-
|
$
|
15,691
|
||||||||||||
|
Equity Awards
|
$
|
161,253
|
$
|
79,950
|
$
|
40,836
|
$
|
64,883
|
$
|
22,509
|
||||||||
|
(1)
|
Represents the executive’s normal retirement benefit under the arrangement, regardless of his age at the time of separation from service or death.
|
|
(2)
|
Represents the value of the executive’s early retirement benefit which fully vests upon his termination due to disability.
|
|
(3)
|
Messrs. Black and Jones had not attained age 62, therefore their benefit represents their vested early retirement benefit based on the extent to which
their normal retirement benefit should be accrued by the Bank under generally accepted accounting principles as of the date of his termination of employment. Mr. Osborne has reached age 62, therefore, his benefit represents his normal
retirement benefit. Mr. Jones is fully vested under the Deferred Compensation Plan because of his age and years of service with the Bank.
|
|
(4)
|
Amount includes base compensation and the value of continued health, life and disability coverage for the period of time specified in the agreement.
|
|
(5)
|
The amount shown does not reflect adjustments that could be made to the executive’s total change in control severance payment to ensure the executive’s
severance payment would not be deemed an “excess parachute payment” under Section 280G of the Internal Revenue Code.
|
OTHER INFORMATION RELATING TO DIRECTORS AND EXECUTIVE OFFICERS
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities Exchange Act of 1934, as amended, requires the Company’s officers and directors, and persons who own more than 10% of the
Company’s common stock, to file reports of ownership and changes of ownership with the Securities and Exchange Commission. Executive officers, directors and greater than 10% shareholders are required by regulation to furnish the Company with copies
of all Section 16(a) reports they file.
Based solely on the Company’s review of the copies of the reports it has received and written representations provided to it from the individuals required to
file the reports,
the Company believes that each of its executive officers and directors has complied with applicable reporting requirements for transactions in the Company’s common stock during the year ended
December 31, 2019.
33
Policies and Procedures for Approval of Related Persons Transactions
The Company maintains a Policy and Procedures Governing Related Persons Transactions, which is a written policy and set of procedures for the review and
approval or ratification of transactions involving related persons. Under the policy, related persons consist of directors, director nominees, executive officers, persons or
entities known to us to be the beneficial owner of more than five percent of any outstanding class of voting securities of the Company, or immediate family members or certain
affiliated entities of any of the foregoing persons.
Transactions covered by the policy consist of any financial transaction, arrangement or relationship or series of similar transactions, arrangements or
relationships, in which:
•
the
aggregate amount involved will or may be expected to exceed $120,000 in any calendar year;
•
the
Company is, will or may be expected to be a participant; and
•
any
related person has or will have a direct or indirect material interest.
The policy excludes certain transactions, including:
|
|
• |
any compensation paid to an executive officer of the Company if the Compensation/Human Resource Committee of the Board of Directors approved (or recommended that the Board approve) such
compensation;
|
|
|
• |
any compensation paid to a director of the Company if the Board or an authorized committee of the Board approved such compensation; and
|
|
|
• |
any transaction with a related person involving consumer and investor financial products and services provided in the ordinary course of the Company’s business and on substantially the
same terms as those prevailing at the time for comparable services provided to unrelated third parties or to the Company’s employees on a broad basis (and, in the case of loans, in compliance with the Sarbanes-Oxley Act of 2002).
|
Related person transactions will be approved or ratified by the Audit and Examination Committee. In determining whether to approve or ratify a related person
transaction, the Audit and Examination Committee will consider all relevant factors, including:
|
|
• |
whether the terms of the proposed transaction are at least as favorable to the Company as those that might be achieved with an unaffiliated third party;
|
|
|
• |
the size of the transaction and the amount of consideration payable to the related person;
|
|
|
• |
the nature of the interest of the related person;
|
|
|
• |
whether the transaction may involve a conflict of interest; and
|
|
|
• |
whether the transaction involves the provision of goods and services to the Company that are available from unaffiliated third parties.
|
A member of the Audit and Examination Committee who has an interest in the transaction will abstain from voting on the approval of the transaction, but, if so
requested by the Chair of the Committee, may participate in some or all of the discussion relating to the transaction.
34
Transactions with Related Persons
Loans and Extensions of Credit.
The Bank makes loans to persons affiliated with the Company and
the Bank in the normal course of its business. During 2019, all Bank loans to related persons (as defined under Securities and Exchange Commission rules) were made in the ordinary course of business, made on substantially the same terms, including
interest rates and collateral, as those prevailing at the time for comparable loans with other persons not related to the Bank and did not involve more than the normal risk of collectability or present other unfavorable features.
The Company's policies require that any loan to a director that would cause his/her aggregate loan relationship to exceed $300,000 be approved in advance by a
majority of the disinterested members of the Board of Directors. Any loan to an executive officer in the aggregate greater than $100,000 must be approved in advance by a majority vote of the Board of Directors.
SUBMISSION OF BUSINESS PROPOSALS AND SHAREHOLDER NOMINATIONS
The Company must receive proposals that shareholders seek to include in the Proxy Statement for the Company’s next Annual Meeting no later than November 12,
2020. If next year’s Annual Meeting is held on date more than 30 calendar days from April 21, 2021, a shareholder proposal must be received by a reasonable time before the Company begins to print and mail its proxy solicitation for such Annual
Meeting. Any shareholder proposals will be subject to the requirements of the proxy rules adopted by the Securities and Exchange Commission.
The Company’s Bylaws provide that for a shareholder to make nominations for the election of directors or proposals for business to be brought before a meeting
of shareholders, a shareholder must deliver written notice of such nominations and/or proposals to the Corporate Secretary not less than 90 days and not more than 120 days before the date of the meeting; provided that if less than 100 days notice or
prior public disclosure of the meeting is given or made to shareholders, such notice must be delivered not later than the close of the tenth day following the day on which notice of the meeting was mailed to shareholders or such public disclosure was
made.
SHAREHOLDER COMMUNICATIONS
The Company encourages shareholder communications to the Board of Directors and/or individual directors. Communications regarding financial or accounting
policies may be made to the Chairman of the Audit and Examination Committee, E. Gene Kosa, at First Citizens Community Bank, 15 South Main Street, Mansfield, Pennsylvania 16933. Other communications to the Board of Directors may be made to the
Chairman of the Governance and Nomination Committee, Rinaldo A. DePaola, at First Citizens Community Bank, 15 South Main Street, Mansfield, Pennsylvania 16933. Communications to individual directors may be made to such director at the principal
office at First Citizens Community Bank, 15 South Main Street, Mansfield, Pennsylvania 16933.
MISCELLANEOUS
The Company will pay the cost of this proxy solicitation. The Company will reimburse brokerage firms and other custodians, nominees and fiduciaries for
reasonable expenses incurred by them in sending proxy materials to the beneficial owners of the Company common stock. In addition to soliciting proxies by mail, directors, officers and regular employees of the Company may solicit proxies personally,
by email or by telephone without receiving additional compensation.
A COPY OF THE COMPANY’S ANNUAL REPORT ON FORM 10-K, WITHOUT EXHIBITS, FOR THE YEAR ENDED DECEMBER 31, 2019, AS FILED WITH THE SECURITIES AND EXCHANGE
COMMISSION, WILL BE FURNISHED WITHOUT CHARGE TO PERSONS WHO WERE SHAREHOLDERS AS OF THE CLOSE OF BUSINESS ON MARCH 2, 2020 UPON WRITTEN REQUEST TO MICKEY L. JONES, TREASURER, CITIZENS FINANCIAL SERVICES, INC., 15 SOUTH MAIN STREET, MANSFIELD,
PENNSYLVANIA 16933-1590.
35
If you and others who share your address own shares in street name, your broker or other holder of record may be sending only one Annual Report on Form 10-K and
Proxy Statement to your address. This practice, known as “householding,” is designed to reduce our printing and postage costs. However, if a shareholder residing at such an address wishes to receive a separate Annual Report on Form 10-K or Proxy
Statement in the future, he or she should contact the broker or other holder of record. If you own your shares in street name and are receiving multiple copies of our Annual Report on Form 10-K and Proxy Statement, you can request householding by
contacting your broker or other holder of record.
Our proxy materials are available over the Internet. Go to the Website www.proxyvote.com, enter your 16-digit number, which is printed in the box marked by the
arrow, look for
Links to 2020 Shareholder Materials
, and then click the
Proxy Materials
link to view our proxy materials. Alternatively, you may visit
www.firstcitizensbank.com and click on Investor Relations.
BY ORDER OF THE BOARD OF DIRECTORS
Randall E. Black
Chief Executive Officer and President
Mansfield, Pennsylvania
March 12, 2020
36
37
38
TABLE OF CONTENTS