JAPAN SMALLER CAPITALIZATION FUND, INC.
Worldwide Plaza, 309 West 49
th
Street
New York, New York 10019-7316
___________
NOTICE OF 2014 ANNUAL MEETING OF SHAREHOLDERS
November 20, 2014
___________
TO THE SHAREHOLDERS
OF JAPAN SMALLER CAPITALIZATION FUND, INC.:
Important Notice Regarding the Availability of Proxy Materials for Annual Meeting of Shareholders to be held on Thursday, November 20, 2014: The Notice of Annual Meeting of Shareholders and Proxy Statement are available at
www.proxy-direct.com/jof-26036
.
Notice is hereby given that the 2014 Annual Meeting of Shareholders (the “Meeting”) of Japan Smaller Capitalization Fund, Inc., a Maryland corporation (the “Fund”), will be held at the offices of Nomura Asset Management U.S.A. Inc., Worldwide Plaza, 309 West 49
th
Street, New York, New York 10019-7316, on Thursday, November 20, 2014, at 10:30 a.m. to consider and vote on the following matters:
(1) the election of one Director to serve as a Class II Director, to serve for a term of three years and until his successor is duly elected and qualifies; and
(2) the transaction of such other business as may properly come before the Meeting or any adjournment or postponement thereof.
The Board of Directors has fixed the close of business on September 19, 2014 as the Record Date for the determination of shareholders entitled to notice of and to vote at the Meeting or any adjournment or postponement thereof.
Shareholders are cordially invited to attend the Meeting. Shareholders who do not expect to attend the Meeting in person are requested to complete, date and sign the enclosed proxy card and return it promptly in the envelope provided for that purpose. The enclosed proxy is being solicited on behalf of the Board of Directors of the Fund.
| By Order of the Board of Directors | |
| Neil A. Daniele, Secretary |
New York, New York
Dated: October 16, 2014
The enclosed proxy card may be executed by holders of record as of the Record Date. You are urged to complete, sign and date the enclosed proxy card and return it in the enclosed envelope whether or not you plan to attend the Meeting.
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2
PROXY STATEMENT
JAPAN SMALLER CAPITALIZATION FUND, INC.
Worldwide Plaza, 309 West 49
th
Street
New York, New York 10019-7316
___________
2014 ANNUAL MEETING OF SHAREHOLDERS
November 20, 2014
___________
INTRODUCTION
This Proxy Statement is furnished in connection with the solicitation of proxies on behalf of the Board of Directors (the “Board”) of Japan Smaller Capitalization Fund, Inc., a Maryland corporation (the “Fund”), to be voted at the 2014 Annual Meeting of Shareholders of the Fund (the “Meeting”) to be held at the offices of Nomura Asset Management U.S.A. Inc. (“NAM-U.S.A.”), Worldwide Plaza, 309 West 49
th
Street, New York, New York 10019-7316, on Thursday, November 20, 2014, at 10:30 a.m. The approximate mailing date of this Proxy Statement is October 20, 2014.
All properly executed proxies received prior to the Meeting will be voted at the Meeting in accordance with the instructions marked thereon or otherwise as provided therein. Unless instructions to the contrary are marked, proxies will be voted FOR the election of one Class II Director (Proposal 1).
Any proxy may be revoked at any time prior to the exercise thereof by giving written notice of the revocation to the Secretary of the Fund at the Fund’s address indicated above, by submitting a subsequently executed proxy or by voting in person at the Meeting.
Only shareholders can attend the Meeting and any adjournment or postponement thereof. To gain admittance, if you are a shareholder of record, you must bring a form of personal identification to the Meeting, where your name will be verified against our shareholder list. If a broker or other nominee holds your shares and you plan to attend the Meeting, you should bring a recent brokerage statement showing your ownership of the shares, as well as a form of personal identification. Only shareholders of record present in person or by proxy will be able to vote, or otherwise exercise the powers of a shareholder, at the Meeting.
The Board of Directors has fixed the close of business on September 19, 2014 as the Record Date for the determination of shareholders entitled to notice of and to vote at the Meeting and at any adjournment or postponement thereof. Shareholders of record on the Record Date will be entitled to one vote for each share held, with no shares having cumulative voting rights. As of September 19, 2014, the Fund had outstanding 28,333,893 shares of Common Stock, par value $0.10 per share.
1
The Board knows of no business other than the election of one Class II Director to be considered at the Meeting. If any other matter is properly presented, it is the intention of the persons named in the enclosed proxy to vote in accordance with their discretion.
The Fund sends annual and semi-annual reports to shareholders. The Fund will furnish, without charge, a copy of its most recent annual report and semi-annual report succeeding such annual report to shareholders upon request to the Fund at Worldwide Plaza, 309 West 49
th
Street, New York, New York 10019-7316 (or call 1-800-814-0439). Shareholders may contact such number to obtain directions to be able to attend the Meeting and vote in person.
PROPOSAL 1. ELECTION OF DIRECTOR
The Fund’s Board of Directors is divided into three classes of Directors serving staggered three-year terms and until their successors are elected and qualify. Each year the term of office of one class will expire. The Class II Director nominee proposed in this Proxy Statement is currently a Director of the Fund. The other current Directors consist of two Class I Directors and two Class III Directors, who serve until the annual meetings of shareholders in 2016 and 2015, respectively, and until their successors are duly elected and qualify.
Should any vacancy occur on the Board of Directors, the remaining Directors would be able to fill such vacancy by the affirmative vote of a majority of the remaining Directors in office, even if the remaining Directors do not constitute a quorum, subject to any applicable requirements of the Investment Company Act of 1940, as amended (the “Investment Company Act”). Any Director elected by the Board to fill a vacancy would hold office until the remainder of the full term of the class of Directors in which the vacancy occurred and until a successor is elected and qualifies. If the size of the Board is increased, additional Directors will be apportioned among the three classes to make all classes as nearly equal as possible.
Nominee Proposed for Election as Class II Director
Yutaka Itabashi has been nominated by the Board to serve as a Class II Director for a term expiring at the Annual Meeting of Shareholders to be held in 2017 and until his successor is duly elected and qualifies. The Board of Directors elected Mr. Itabashi to serve as a Class II Director on October 2, 2013 to fill a vacancy created by the resignation of Mr. Masashi Terachi, who had resigned from the Board to assume new responsibilities at an affiliate of Nomura Asset Management Co., Ltd. (“NAM”) based in Tokyo. The nominee has indicated an intention to serve if elected and has consented to being named in this Proxy Statement.
Unless authority is withheld in the proxy or properly revoked, it is the intention of the persons named in the accompanying proxy card to cast each vote FOR the election of Mr. Itabashi as a Class II Director.
The Board of Directors knows of no reason why the Class II Director nominee will be unable to serve, but in the event of any such unavailability, the proxies received will be voted for such substitute nominee as the Board of Directors may recommend. Mr. Itabashi is an “interested person” of the Fund within the meaning of the Investment Company Act as a result of his service with NAM and its affiliates.
2
The following table contains biographical and other information relating to the nominee for election as a Class II Director of the Fund.
Interested Director
|
Name, Address and Age
|
Position(s)
Held with
the Fund
|
Term of
Office and
Length of
Time
Served**
|
Principal
Occupation(s)
During Past Five
Years
|
Number of
Funds in the
Fund
Complex
Overseen by
the
Director***
|
Other Public
Directorships
Held by the
Director
|
|||||
|
Yutaka Itabashi (49)*
c/o Nomura Asset Management
U.S.A. Inc.
Worldwide Plaza
309 West 49
th
Street
New York, New York 10019
|
President and Class II Director
|
President and Director since 2013
|
President of NAM-U.S.A. and Nomura
Global Alpha LLC (“NGA”) since 2013; Managing Director
of NAM from 2004 to 2013; Senior Managing Director of
Nomura Funds Research and
Technologies Co., Ltd. from 2007 to 2012
|
Two registered investment companies consisting of two portfolios
|
None
|
|
*
|
Mr. Itabashi is an “interested person,” as defined in the Investment Company Act, of the Fund based on his position with NAM-U.S.A. Mr. Itabashi is also a director of Korea Equity Fund, Inc. for which NAM-U.S.A. acts as manager and for which NAM acts as investment adviser.
|
|
**
|
If the Class II Director nominee is elected by the shareholders and qualifies, he will serve as a Class II Director for a three-year term expiring at the Annual Meeting of Shareholders to be held in 2017 and when his successor is elected and qualifies or until his earlier resignation or removal.
|
|
***
|
In addition to the Fund, the “Fund Complex” includes Korea Equity Fund, Inc. and Nomura Partners Funds, Inc.
|
Information Regarding Other Directors
The following tables contain information about Class I and Class III Directors, whose terms will continue after the Meeting.
3
Class I Directors
Biographical and other information relating to the Class I Directors of the Fund is set out below.
Non-Interested Directors
|
Name, Address
and Age
|
Position(s) Held
with the Fund
|
Term of Office
and Length of
Time Served**
|
Principal
Occupation(s)
During Past
Five Years
|
Number of
Funds in the
Fund Complex
Overseen by
the Director***
|
Other Public
Directorships
Held by the
Director
|
|||||
|
E. Han Kim (68)*
Worldwide Plaza
309 West 49
th
Street
New York, New York 10019-
7316
|
Class I Director
|
Director since 2010
|
Business Administration Professor at Ross Business School, University of Michigan since 1980; Advisor to CEO of Taubman Company since 2009; Advisor to CEO of POSCO from 2008 to 2009
|
Two registered investment companies consisting of two portfolios
|
None
|
|||||
|
Marcia L. MacHarg
(65)*
Worldwide Plaza
309 West 49
th
Street
New York, New York 10019-
7316
|
Class I Director
|
Director since 2013
|
Partner, Debevoise & Plimpton LLP, 1987-2012; Of Counsel, Debevoise & Plimpton LLP since 2013; Trustee, Board of Trustees of Smith College since July 2014; Member of the Executive Committee of the Friends of Smith College Libraries since 2013
|
Two registered investment companies consisting of two portfolios
|
None
|
|
*
|
Each Class I Director is also a director of Korea Equity Fund, Inc., for which NAM-U.S.A. serves as manager and NAM acts as investment adviser, and is a member of the Audit, Nominating,
and Governance and Compliance Committees of Korea Equity Fund, Inc. and the Fund. Ms. MacHarg is the chair of the Nominating Committees.
|
|
**
|
Each Class I Director serves as a Class I Director for a term ending in 2016 and until his or her successor is elected and qualifies or until his or her earlier resignation or removal.
|
|
***
|
In addition to the Fund, the “Fund Complex” includes Korea Equity Fund, Inc. and Nomura Partners Funds, Inc.
|
4
Class III Directors
Biographical and other information relating to the Class III Directors of the Fund is set out below.
Non-Interested Directors
|
Name, Address and Age
|
Position(s)
Held with
the Fund
|
Term of
Office and
Length of
Time
Served**
|
Principal
Occupation(s)
During Past Five
Years
|
Number of
Funds in the
Fund
Complex
Overseen by
the
Director***
|
Other Public
Directorships
Held by the
Director
|
|||||
|
Rodney A. Buck (66)*
Worldwide Plaza
309 West 49
th
Street
New York, New York
10019-7316
|
Class III Director and Chairman of the Board
|
Director since 2006; Chairman of the Board since 2010
|
Owner, Buck Capital Management (private investment management firm) since 2005; Chairman of the Dartmouth-Hitchcock Health Care Investment Committee since 2011.
|
Two registered investment companies consisting of two portfolios
|
None
|
|||||
|
David B. Chemidlin (57)*
Worldwide Plaza
309 West 49
th
Street
New York, New York
10019-7316
|
Class III Director
|
Director since 2006
|
Corporate Controller, Advance Magazine Publishers, Inc. (d/b/a Conde Nast) since 1995
|
Two registered investment companies consisting of two portfolios
|
None
|
|
*
|
Each Class III Director is also a director of Korea Equity Fund, Inc., for which NAM-U.S.A. acts as manager and NAM acts as investment adviser, and is a member of the Audit, Nominating, and Governance and Compliance Committees of Korea Equity Fund, Inc. and of the Fund. Mr. Buck is the Chair of the Governance and Compliance Committees and Mr. Chemidlin is the Chair of the Audit Committees.
|
|
**
|
Each Class III Director serves as a Class III Director for a term ending in 2015 and until his successor is elected and qualifies or until his earlier resignation or removal.
|
|
***
|
In addition to the Fund, the “Fund Complex” includes Korea Equity Fund, Inc. and Nomura Partners Funds, Inc.
|
Information About the Directors’ Experience, Qualifications, Attributes and Skills
The Board believes that each of the Directors (including the nominee) has the experience, qualifications, attributes and skills on an individual basis and in combination with those of the other Directors
to lead to the conclusion that each Director should
serve in such capacity
in light of the Fund’s business and structure. Each Director has a substantial
business and professional
background
and/or board experience
that indicate
the Director’s
ability
to critically review, evaluate, inquire, discuss and respond appropriately to information provided to him or her. A Director’s ability to perform his or her duties effectively may have been attained through the Director’s business, professional, consulting, public service and/or academic positions; experience from service as a board member of or in a substantial
advisory
capacity for
the
Fund and another
fund in
the
Fund Complex;
educational
5
background
or
professional
training; and/or other life experiences. In addition to these shared
characteristics, set forth below is a brief
discussion of the specific experience, qualifications, attributes or skills
of each Director that support the conclusion
that each person should serve as a Director.
When considering whether directors and nominees have the experience, qualifications, attributes and skills, taken as a whole, to enable the Board of Directors to satisfy its oversight responsibilities effectively in light of the Fund’s business and structure, the Nominating
Committee and the Board of Directors focused primarily on the
information discussed in each of the Directors’ individual biographies set forth above. In particular, with regard to Mr. Itabashi, the Board of Directors considered his investment management background, financial skills and Asian investment expertise. With regard to Mr. Kim, the Board of Directors considered his substantial academic and professional background, including his leadership position at the graduate business school at the University of Michigan, his strong background and experience in Asia and his experience in corporate governance matters as a director and consultant for major Korean corporations. With regard to Ms. MacHarg, the Board of Directors considered her substantial knowledge, expertise and judgment obtained through serving as a partner at a major international law firm for 25 years, her professional accomplishments in a wide variety of complex international legal representations, including her deep experience in investment management matters, and her knowledge of the Fund’s business acquired through her prior service as counsel to the Independent Directors. With regard to Mr. Buck, the Board of Directors considered his strong background in the investment management industry, believing in particular that Mr. Buck’s experience as the chief executive officer of an investment advisory firm and chief investment officer of a life insurance holding company is very valuable to the Fund. With regard to Mr. Chemidlin, the Board of Directors considered his significant experience, expertise and background with regard to finance and accounting matters having served as corporate controller of a major media organization for over fifteen years.
References to the experience, qualifications, attributes and skills of each Director are provided pursuant to requirements of the U.S. Securities and Exchange Commission (“SEC”), do not constitute holding out of the Board or any Director as having any special expertise or experience, and do not impose any greater duty or liability on any such Director or on the Board.
Leadership Structure and Oversight Responsibilities of the Board of Directors
The Board is responsible for the oversight of the Fund’s operations. The Board has established a Nominating Committee,
a Governance
and Compliance Committee
and an Audit Committee to assist the Board in the oversight of the management and affairs of the Fund. Each of the Board committees is chaired by an Independent Director. The Directors have designated Mr. Buck, an Independent Director, to serve as the Chairman of the Board (the “Chairman”). Mr. Buck has been active in investment management for over 30 years and, as indicated above, previously served as the chief executive officer of an investment advisory subsidiary of a life insurance complex and chief investment officer of the insurance holding company.
The Chairman presides at each Board meeting, establishes the agenda for Board meetings, coordinates with management between Board meetings and acts as the primary liaison between the Independent Directors and Fund management. The Independent Directors believe that the utilization of an Independent Chairman provides an efficient structure for them to coordinate with Fund management
6
in carrying out their responsibilities. The Independent Directors regularly meet as a group and the Chairman plays an important role in communicating with Fund management and in identifying matters of special interest to be addressed by Fund management with the Board. The Chairman may also perform such other functions as may be requested by the Directors from time to time. Designation as Chairman does not impose on such Director any duties or standards greater than or different from other Directors.
The Board of Directors’ risk management role within the Fund is one of informed oversight. The Board has emphasized to Fund management the importance of maintaining vigorous risk management policies and procedures. Oversight of the risk management process is part of the Board’s general oversight of the Fund and its service providers. The Governance and Compliance Committee reviews
and makes recommendations
to the Board with respect to issues that pertain
to the effectiveness of the Board in carrying out its responsibilities in overseeing Fund management.
The Fund’s operations entail a variety of risks including investment risk, counterparty risk, valuation risk, risk of operational failure or lack of business continuity, cybersecurity risk and legal, compliance and regulatory risks. Through processes and procedures implemented by the Fund, Fund management identifies key risks that may affect the Fund and brings these risks to the attention of the Board of Directors at Board meetings. The Board’s oversight function is facilitated by management reporting processes that are designed to provide transparency to the Board about the identification, assessment and management of critical risks and the controls and policies and procedures used to mitigate those risks. The Fund’s Chief Compliance Officer as well as various personnel of the manager and other service providers such as the Fund’s
independent accountants, make periodic reports to the Board and appropriate committees with respect to various aspects of risk management, including results of the implementation and testing of the Fund’s and such providers’
compliance programs. For example, the Audit Committee discusses the Fund’s risk management and controls over financial reporting with the independent registered public accounting firm engaged by the Fund. The Board reviews valuation policies and procedures. As a result of the foregoing and other factors, the function of the Board with respect to risk management is one of oversight and not of active involvement in the day-to-day risk management activities of the Fund. The Board reviews its role in overseeing the Fund’s risk management from time to time and may make changes in its discretion at any time.
Additional Information Concerning Directors
Committees and Directors’ Meetings.
The Board of Directors
has a standing
Audit Committee,
a standing Governance and Compliance Committee
and a standing Nominating
Committee, each of which consists of all of the Directors who are not “interested persons” of the Fund within the meaning of the Investment Company Act and are “independent”
as defined
in the New
York Stock Exchange listing standards. The principal responsibilities of the Audit Committee,
the Governance and Compliance Committee and the Nominating Committee are described below. The Fund has no standing Compensation Committee.
During the fiscal year ended February 28, 2014, the Board of Directors held seven meetings, the Audit Committee held three meetings and the Nominating Committee held two meetings. The Governance and Compliance Committee met as part of each quarterly meeting of the Board of Directors. The current Directors attended at least 75% of the aggregate number of meetings of the Board of
7
Directors held during the period for which they served. The Independent Directors attended at least 75% of the aggregate number of meetings of each Committee held during the fiscal year. The Independent Directors retain independent legal counsel to assist them in connection with their duties in considering the Fund’s management and investment advisory contracts between NAM-U.S.A. and its affiliates and for such other legal matters as the Independent Directors request.
Report of the Audit Committee.
The following is a report by the Fund’s Audit Committee issued as of the date of this Proxy Statement regarding the responsibilities and functions of the Audit Committee.
Pursuant to the Audit Committee
Charter, as updated
and adopted by the Fund’s Board of Directors in October
2010, the Audit Committee’s principal responsibilities are to: (i) oversee the Fund’s independent accountants and the annual audits of the Fund’s financial statements; (ii) approve all audit engagements, fees and terms for the Fund; (iii) meet with the independent accountants at least annually (in a confidential meeting to the extent determined by the Audit Committee Chair) to review the conduct and results of each audit and discuss the audited and unaudited financial statements, including
those matters required to be discussed by the Statement on Auditing Standards No. 114, as amended, and any other communications required to be discussed with the Audit Committee pursuant to applicable laws and regulations;
(iv) evaluate
the
independence
and objectivity of the
independent
accountants, including obtaining a
formal written statement delineating
all relationships between the independent accountants and the Fund and any service providers
consistent with the rules of the Public Company Accounting Oversight Board; and (v) oversee and receive reports on the Fund’s financial reporting process and resolve any disagreements between Fund management and the independent accountants regarding financial reporting. A copy of the Audit Committee Charter can be found in the “Products” section of the Nomura Asset Management website at http://www.nomura.com/nam-usa/products/funds/index.shtml.
The Fund’s Board of Directors has determined that David B. Chemidlin is an “audit committee financial expert” and “independent,” as such terms are defined in Item 3 of Form N-CSR. This designation will not increase the designee’s duties, obligations or liability as compared to his duties, obligations
and liability as a member of the Audit Committee and of the Board of Directors; nor will it reduce the responsibility of the other Audit Committee members.
The Audit Committee has received written disclosures and the letter required by Rule 3526 of the Public Company Accounting Oversight Board from Ernst & Young LLP (“Ernst & Young”), the Fund’s independent accountants, and discussed with Ernst & Young certain matters required to be discussed by Statement on Auditing Standards No. 114. The Audit Committee has considered whether the provision of non-audit services by Ernst & Young is compatible with maintaining the independence of those accountants. At its meeting held April 17, 2014, the Audit Committee reviewed and discussed the audit of the Fund’s financial statements with Fund management and Ernst & Young. The Audit Committee discussed with Ernst & Young their independence and considered whether the provision of services by Ernst & Young to the Fund and to NAM-U.S.A. and its affiliates was compatible with maintaining Ernst & Young’s independence. Based upon these reviews and discussions, the Audit Committee recommended to the Board of Directors that the Fund’s audited financial statements be included in the Fund’s Annual Report to shareholders for the fiscal year ended February 28, 2014.
8
The Audit Committee’s Charter for the Fund requires the Audit Committee to pre-approve (a) all auditing services to be provided to the Fund by the Fund’s
independent accountants; (b) all non-audit services, including tax services, to be provided
to the Fund by the Fund’s independent accountants in accordance with the Securities Exchange Act of 1934,
as amended
(the “1934 Act”); provided,
however, that the pre-approval requirement with respect to the provision
of non-audit services to the Fund by the Fund’s independent accountants may be waived by the Audit Committee under the circumstances described in the 1934 Act; and (c) non- audit services to be provided
to the Fund’s manager (and any entity controlling, controlled by or under common control with the manager that provides ongoing services to the Fund) if the engagement relates directly to the operations and financial reporting of the Fund.
|
Submitted by the Audit Committee of the
Board of Directors of the Fund
|
|
|
David B. Chemidlin, Chair
Rodney A. Buck
E.
Han Kim
Marcia L. MacHarg
|
Nominating Committee; Consideration of Potential Director Nominees.
The principal purpose of the Nominating Committee is to identify, evaluate, select, appoint or nominate candidates to fill vacancies among the Independent (i.e., non-interested) Directors of the Fund. The Committee is also responsible for nominating those Independent Directors to be included as nominees
of the Board in the Fund’s proxy materials. It evaluates candidates’ qualifications for Board membership and, with respect to nominees for positions as Independent
Directors, their independence from the Fund’s manager and its affiliates and other principal service providers. The Committee periodically reviews director compensation and will recommend any appropriate changes to the Board as a group.
The Nominating Committee may consider potential director candidates recommended by Fund shareholders taking into account the same criteria
applied to candidates identified by the Nominating
Committee. Candidates must not be “interested persons” of the Fund or the Fund’s investment adviser within the meaning of the Investment Company Act and must qualify as “independent” as defined in the New York Stock Exchange listing standards. In considering candidates recommended by Fund shareholders, the Committee will take into account the provisions of the Committee’s charter and the objectives of the shareholders in submitting the candidate’s name for consideration and whether or not such objectives are consistent with the interests of all shareholders. The Committee has determined that potential director candidates recommended by Fund shareholders must satisfy the SEC’s nominee information requirements found in Regulation 14A of the 1934 Act, as amended from time to time. A copy of the Nominating Committee Charter can be found in the “Products” section of the Nomura Asset Management website at http://www.nomura.com/nam-usa/products/funds/index.shtml.
Shareholders recommending potential director candidates to the Nominating Committee must substantiate compliance with these requirements at the time of submitting their proposed director candidate to the attention of the Nominating Committee’s Chair. Notice to the Nominating Committee’s Chair should be provided in accordance with the deadline specified in the Fund’s Bylaws and include the information required by the Fund’s Bylaws.
9
The Nominating Committee identifies prospective candidates from any reasonable source and has the ability to engage third-party services for the identification and evaluation of potential nominees. Generally, the Committee meets at least annually to identify and evaluate nominees for Director and to make its recommendations to the Board. The Committee may meet more frequently if vacancies on the Board occur during a given year.
The Nominating Committee has adopted the following criteria for selecting, and appointing or nominating Independent Directors:
(1) The candidate must not be an “interested person” of the Fund and shall be “disinterested” in terms of both the letter and spirit of the Investment Company Act.
(2) The candidate must have the integrity, independence of mind and personal qualities to fulfill the fiduciary duties of an Independent Director of the Fund and to protect the interests of Fund shareholders.
(3) The candidate must have substantial expertise, experience or relationships relevant to the business of the Fund, and/or knowledge of investments and finance. Knowledge of and experience in the Asia Pacific region are desirable attributes.
(4) The candidate should add to the balance of knowledge, experience, skills, expertise and diversity of the Board of Directors as a whole.
(5) At least one Independent Director must qualify as an “audit committee financial expert,” as such term is defined in Item 401 of Regulation S-K and as further specified in the Audit Committee Charter of the Fund.
(6) The candidate should have the ability to attend at least four in-person regular meetings per year and be available to participate by teleconference in meetings of the Committee and periodic special meetings of the Fund which may be called upon short notice. The candidate should also be willing and able to travel to Asia to meet with portfolio management teams and investment officers employed by the investment managers for the Fund.
The standard of the Nominating Committee is to treat all equally qualified nominees in the same manner. The Nominating Committee takes the overall diversity of the Board into account when considering and evaluating potential director candidates. Although the Nominating Committee has no specific policy regarding diversity, when considering nominees, the Nominating Committee generally evaluates the manner in which each nominee’s professional experience, background, skills in matters that are relevant to the oversight of the Fund and leadership experience are complementary to the existing Directors’ qualities.
The Independent Directors have adopted a policy that Independent Directors may serve up to age 72. An Independent Director may continue to serve if, in the judgment of the Nominating Committee, he or she continues to meet all of the criteria specified above and is able to participate in meetings of the Board of Directors and carry out his or her responsibilities.
10
The Nominating Committee met and recommended the re-election of Mr. Itabashi as a Class II Director by the Board and the shareholders of the Fund. The
Nominating Committee may modify its policies and procedures for Director nominees and recommendations from time to time in response to changes in the Fund’s needs and circumstances, and as applicable legal or listing standards change.
Governance and Compliance Committee.
The principal purpose of the Governance and Compliance Committee is to monitor the procedures of the Board and its Committees and make recommendations for any changes, including the creation or elimination of standing or ad hoc Board Committees. This Committee also reviews and may make recommendations to the Board relating to those issues that pertain to the effectiveness of the Board in carrying out its responsibilities in governing the Fund and overseeing the management of the Fund. The Committee also oversees the Fund’s compliance policies and procedures and those of its service providers adopted pursuant to Rule 38a-1 under the Investment Company Act, including recommending to the Board of Directors the designation of the person to serve as the Fund’s Chief Compliance Officer. The Committee oversees the annual self-evaluation of the Independent Directors of the Fund and will address matters that the Committee considers relevant to the Independent Directors’ performance. The Chair of the Governance and Compliance Committee will also serve as the Chairman of the Board. A copy of the Governance and Compliance Committee Charter can be found in the “Products” section of the Nomura Asset Management website at http://www.nomura.com/nam-usa/products/funds/index.shtml.
Communications with the Board of Directors.
Shareholders may send written communications to the Fund’s Board of Directors or to an individual Director by mailing such correspondence to the Secretary of the Fund (addressed to Japan Smaller Capitalization Fund, Inc., Worldwide Plaza, 309 West 49
th
Street, New York, New York 10019-7316). Such communications must be signed by the shareholder and identify the class and number of shares held by the shareholder. Properly submitted shareholder communications will, as appropriate, be forwarded to the entire Board or to the individual Director. Any shareholder proposal submitted pursuant to Rule 14a-8 under the 1934 Act, must continue to meet all the requirements of Rule 14a-8, as amended from time to time. See “Additional Information— Proposals of Shareholders” below.
Director Attendance at Shareholder Meetings.
The Fund has no formal policy regarding director attendance at shareholder meetings. All of the members of the Board of Directors then in office were present at the Fund’s 2013 Annual Meeting of Shareholders.
Section 16(a) Beneficial Ownership Reporting Compliance.
Section 16(a) of the 1934 Act requires the officers and directors of the Fund and beneficial owners who own more than 10% of a registered class of the Fund’s equity securities to file reports of ownership and changes in ownership on Forms 3, 4 and 5 with the SEC and the New York Stock Exchange. Officers, directors and greater than 10% shareholders are required by SEC regulations to furnish the Fund with copies of all Forms 3, 4 and 5 that they file.
Based solely on the Fund’s review of the copies of such forms, and amendments thereto, furnished to it during or with respect to its most recent fiscal year, and representations from certain persons that they were not required to file Form 5 with respect to the most recent fiscal year, the Fund believes that all of its officers, directors and other persons subject to Section 16 of the 1934 Act due to the requirements of Section 30 of the Investment Company Act (i.e., any investment adviser or affiliated
11
person of the Fund’s investment adviser), have complied with all filing requirements applicable to them with respect to transactions during the Fund’s most recent fiscal year.
Compensation of Directors.
NAM-U.S.A. pays all compensation of all Directors of the Fund who are affiliated with NAM-U.S.A. or any of its affiliates. The Fund pays to each Director not affiliated with NAM-U.S.A. or any of its affiliates an annual fee of $12,000 plus $1,500 per Board or committee meeting attended in person and $1,000 per Board or committee meeting held by teleconference. If a committee meeting is held on the same day as a Board meeting, no additional compensation for attendance at the committee meeting will be paid. The Chair of the Audit Committee will be paid an annual fee of $1,000 and the Chairman of the Board will be paid an annual fee of $5,000. The Fund pays each Independent Director such Director’s actual out-of-pocket expenses relating to attendance at meetings. Such fees and expenses aggregated $86,846 for the fiscal year ended February 28, 2014.
The following table sets forth for the periods indicated compensation (not including expense reimbursements) paid by the Fund to its Directors and the aggregate compensation paid to the Directors by all U.S. registered investment companies managed by NAM-U.S.A. or advised by NAM:
|
Name of Director
|
Aggregate Compensation
from Fund for its Fiscal
Year Ended
February 28, 2014
|
Pension or Retirement
Benefits Accrued as Part
of Fund Expenses for its
Fiscal Year Ended
February 28, 2014
|
Aggregate Compensation
from Fund Complex
Paid to Directors During
the Calendar Year
Ended December 31,
2013*
|
|||
|
Rodney A. Buck
|
$26,500
|
None
|
$54,000
|
|||
|
David B. Chemidlin
|
22,500
|
None
|
46,000
|
|||
|
Yutaka Itabashi**
|
0
|
None
|
0
|
|||
|
E. Han Kim
|
21,500
|
None
|
44,000
|
|||
|
Marcia L. MacHarg***
|
7,000
|
None
|
14,500
|
|||
|
Chor Weng Tan****
|
4,000
|
None
|
22,000
|
|||
|
Masashi Terachi*****
|
0
|
None
|
0
|
|
*
|
In addition to the Fund, the “Fund Complex” includes Korea Equity Fund, Inc. and Nomura Partners Funds, Inc. Because the funds in the Fund Complex do not share a common fiscal year, the information relating to compensation from the Fund Complex paid to the Directors is provided as of December 31, 2013.
|
|
**
|
Mr. Itabashi was appointed to serve as a Director of the Fund effective October 2, 2013.
|
|
***
|
Ms. MacHarg was elected to serve as a Director of the Fund effective November 14, 2013.
|
|
****
|
Mr. Tan resigned as a Director effective June 30, 2013.
|
|
*****
|
Mr. Terachi resigned as a Director of the Fund effective September 19, 2013.
|
12
Officers of the Fund.
Officers of the Fund are annually elected and appointed by the Directors and hold office during each annual term until they resign, are removed or are otherwise disqualified to serve. Certain biographical and other information relating to the officers of the Fund is set out below:
|
Name, Address* and Age
of Officers
|
Position(s) Held with the
Fund
|
Term of Office** and
Length of Time Served
|
Principal Occupation(s)
During Past Five Years
|
|||
|
Yutaka Itabashi (48)
|
President and Class II Director
|
Director and President since 2013
|
President of NAM-U.S.A. and NGA since 2013; Managing Director of NAM from 2004 to 2013; Senior Managing Director of Nomura Funds Research and Technologies Co., Ltd. from 2007 to 2012
|
|||
|
Hiromichi Aoki (55)
|
Vice President
|
Vice President since 2012
|
Managing Director of NAM-U.S.A. since 2011; Managing Director and Head of Merchant Banking at Nomura International plc, London from 2006 to 2011
|
|||
|
Maria R. Premole (51)
|
Vice President
|
Vice President since 2013
|
Vice President and head of Retail Product Management of NAM-U.S.A. since 2013; Associate of NAM-U.S.A. from 2008 to 2013
|
|||
|
Neil Daniele (54)
|
Secretary and Chief Compliance Officer
|
Secretary since 2002; Chief Compliance Officer since 2005
|
Chief Compliance Officer of NAM-U.S.A. since 2005 and Managing Director of NAM-U.S.A. since 2007; Chief Compliance Officer of NGA since 2008; Chief Compliance Officer of Nomura Corporate Research and Asset Management Inc. and Nomura Funds Research and Technologies America, Inc. since 2009; Corporate Secretary of NAM-U.S.A. since November 2013
|
|||
|
Amy J. Marose (36)
|
Treasurer
|
Treasurer since October 2013; Assistant Treasurer from November 2011 to October 2013
|
Controller and Treasurer of NAM-U.S.A. and
Treasurer of NGA since October 2013; Vice
President of NAM-U.S.A. since 2009; Senior
Manager at Deloitte & Touche LLP from 2007
to 2009
|
|||
|
Jamie Alusick (28)
|
Assistant Treasurer
|
Assistant Treasurer since 2013
|
Associate of NAM-U.S.A. since January 2013;
Senior Associate at Rothstein Kass from 2010
to 2012; Associate at Rothstein Kass from 2008
to 2010
|
|
*
|
The address of each officer listed above is Worldwide Plaza, 309 West 49
th
Street, New York, New York 10019-7316.
|
|
**
|
Elected by and serves at the pleasure of the Board.
|
13
Stock Ownership.
Information relating to the share ownership by each Director and each Director nominee as of September 30, 2014, is set out below:
|
Name of Continuing
Directors and Nominees
|
Shares of Common Stock
of the Fund Beneficially
Owned
|
Aggregate Dollar Range
of Equity Securities in
the Fund
|
Aggregate Dollar Range
of Securities in All
Registered Funds in the
Fund Complex Overseen
by Directors and
Nominees
|
|||
|
Continuing Directors
|
||||||
|
Rodney A. Buck
|
6,210
|
$50,001-$100,000
|
Over $100,000
|
|||
|
David B. Chemidlin
|
130
|
$0-$10,000
|
$0-$10,000
|
|||
|
E. Han Kim
|
5,000
|
$10,001-$50,000
|
$50,001-$100,000
|
|||
|
Marcia L. MacHarg
|
0
|
None
|
None
|
|||
|
Nominee
|
||||||
|
Yutaka Itabashi
|
0
|
None
|
None
|
As of September 30, 2014, the current Directors and officers of the Fund as a group (10 persons) owned an aggregate of less than 1% of the outstanding shares of the Fund. At such date, all of the officers of the Fund as a group (six persons) owned an aggregate of less than 1% of the outstanding shares of Nomura Holdings, Inc., the parent company of each of NAM-U.S.A. and NAM.
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS
Lazard Asset Management LLC (“Lazard”) has reported beneficial ownership of 3,179,854 shares of Common Stock of the Fund as of February 10, 2014. Lazard is located at 30 Rockefeller Plaza, New York, NY 10112.
1607 Capital Partners, LLC (“1607 Capital”) has reported beneficial ownership of
2,842,401 shares of Common Stock of the Fund as of July 31, 2014. 1607 Capital is located at 4991 Lake Brook Drive, Suite 125, Glen Allen, VA 23060.
Wells Fargo & Company (“Wells Fargo”) and Wells Capital Management Incorporated (“Wells Capital”) have reported aggregate beneficial ownership of 1,629,923 shares of Common Stock of the Fund as of December 31, 2013. Wells Fargo is located at 420 Montgomery Street, San Francisco, CA 94104. Wells Capital is located at 525 Market Street, 10
th
Floor, San Francisco, CA 94105.
To the knowledge of the management of the Fund, based on SEC filings as of February 10, 2014, August 11, 2014 and January 16, 2014, respectively, the investors named above are the only beneficial owners of more than 5% of the Fund’s outstanding shares as of that date. No filings on Schedule 13D or 13G have been made with respect to any period subsequent to such date, and the share ownership information does not reflect any transactions that may have occurred after such date.
14
|
Name of Beneficial Owner
|
Shares of Common Stock of
the Fund Beneficially Owned
|
Percent of Common Stock of the
Fund Beneficially Owned
|
||
|
Lazard Asset Management LLC
|
3,179,854*
|
11.22%*
|
||
|
1607 Capital Partners, LLC
|
2,842,401**
|
10.03%**
|
||
|
Wells Fargo & Company and Wells Capital Management Incorporated
|
1,629,923***
|
5.75%***
|
|
*
|
As of February 10, 2014.
|
|
**
|
As of July 31, 2014.
|
|
***
|
As of December 31, 2013.
|
ADDITIONAL INFORMATION
Expenses and Methods of Proxy Solicitation
The expense of preparation, printing and mailing of the enclosed form of proxy, this Proxy Statement and the accompanying Notice of Meeting will be borne by the Fund. The Fund will reimburse banks, brokers and others for their reasonable expenses in forwarding proxy solicitation material to the beneficial owners of the shares of the Fund. In addition to the solicitation of proxies by mail, proxies may be solicited in person or by telephone. The Fund has retained AST Fund Solutions, LLC (“AST”), a firm that specializes in proxy solicitation services, to assist in the solicitation of proxies for the Meeting for a fee of approximately $5,000, together with reimbursement of such firm’s expenses. AST is obligated to provide proxy solicitation services including, but not limited to, distribution of proxies to broker-dealers, telephonic communication with shareholders and broker-dealers, and monitoring of voting results.
Independent Accountants’ Fees
The SEC’s auditor independence rules require the Fund’s Audit Committee to pre-approve: (a) all audit and permissible non-audit services provided by the Fund’s independent accountants directly to the Fund and (b) those permissible non-audit services provided by the Fund’s independent accountants to NAM-U.S.A. and entities controlling, controlled by or under common control with NAM-U.S.A., if the services relate directly to the operations and financial reporting of the Fund.
The following table sets forth the aggregate fees paid to Ernst & Young, independent accountants for the Fund, for the Fund’s fiscal years ended February 28, 2013 and February 28, 2014 for professional services rendered for: (i) the audit of the Fund’s annual financial statements and the review of financial statements included in the Fund’s reports to shareholders; (ii) financial information systems design and implementation services provided to the Fund, NAM-U.S.A. and entities controlling, controlled
by or under common control with NAM-U.S.A. +that provide services to the Fund; and (iii) all other non-audit services provided to the Fund, NAM-U.S.A. and entities controlling, controlled by or under common control with NAM-U.S.A. that provide services to the Fund. For the Fund’s fiscal year ended February 28, 2014, the independent accountants did not render any other audit-related services to the Fund, except as described under clause (i) above. The Fund’s Audit Committee has determined that the provision of non-audit services under clause (iii) is compatible with maintaining the independence of the Fund’s independent accountants.
15
|
Fiscal Year End
|
Audit Fees
Charged to
the Fund
|
Audit Related
Fees
|
Tax Fees
|
Financial
Information
Systems Design and
Implementation
Fees
|
All Other
Fees
|
|||||
|
February 28, 2014
|
$41,500
|
$0
|
$13,000
|
None
|
None
|
|||||
|
February 28, 2013
|
$41,500
|
$0
|
$10,000
|
None
|
None
|
A representative from Ernst & Young is expected to be present in person or by telephonic conference call at the Meeting and will have the opportunity to make a statement and to respond to appropriate questions.
Voting Requirements
The holders of a majority of the shares of stock of the Fund entitled to vote at the Meeting, present in person or by proxy, shall constitute a quorum for the transaction of business at the Meeting. If, by the time scheduled for the Meeting, a quorum of the Fund’s shareholders is not present, or if a quorum is present but sufficient votes to act upon the proposals are not received from the shareholders, the chairman of the Meeting may propose one or more adjournments of the Meeting to permit further solicitation of proxies from shareholders. No additional notice, other than announcement at the Meeting, will be provided to shareholders in the event the Meeting is adjourned unless otherwise required by Maryland law.
All votes will be cast by the proxy holders in accordance with the directions on the proxies; if no direction is indicated, the shares will be voted FOR the election of the Class II Director nominee (Proposal 1). Approval of the election of a Class II Director requires the affirmative vote of a majority of the votes entitled to be cast in the election of directors, in person or by proxy.
Broker Non-Votes and Abstentions
The Fund expects that broker-dealer firms holding shares of the Fund in “street name” for the benefit of their customers and clients will request the instructions of such customers and clients on how to cast their votes on the proposal before the Meeting. The Fund understands that under the rules of the New York Stock Exchange, broker-dealers may, without instructions from such customers, clients and beneficial shareholders, grant authority to the proxies designated by the Fund to vote on the election of a Director if no instructions have been received prior to the date specified in the broker-dealer firm’s request for voting instructions. Certain broker-dealer
firms may exercise discretion over shares held in their name for which no instructions are received by voting such shares in the same proportion as they have voted shares for which they have received instructions.
The shares as to which proxies are returned and as to which broker-dealer firms are prohibited from voting because they have not received instructions from the beneficial owner (“broker non-votes”), as well as the shares as to which proxies are returned by record shareholders but which are marked “abstain” on any proposal will be included in the Fund’s tabulation of the total number of votes present for purposes of determining whether the necessary quorum of shareholders exists. Abstentions and
16
broker non-votes will not be counted as votes cast. Consequently, abstentions and broker non-votes will have the same effect as a vote against the election of the Director nominees.
Other Matters
With regard to any other business matters that may properly come before the Meeting, it is the intention of the persons named in the enclosed proxy to vote in accordance with their discretion.
Address of the Manager and the Investment Adviser
The address of NAM-U.S.A. is Worldwide Plaza, 309 West 49
th
Street, New York, New York 10019-7316. The address of NAM is 1-12-1, Nihonbashi, Chuo-ku, Tokyo 103-8260, Japan.
Proposals of Shareholders
Proposals of shareholders intended to be presented at the next Annual Meeting of Shareholders of the Fund, which is expected to be held in November 2015, must be received by the Fund for inclusion in its Proxy Statement and form of proxy relating to that meeting by June 18, 2015. Written proposals with regard to the Fund should be sent to the Secretary of the Fund, Worldwide Plaza, 309 West 49
th
Street, New York, New York 10019-7316.
Shareholders wishing to present proposals at the next annual meeting of shareholders of the Fund that they do not wish to be included in the Fund’s proxy statement and form of proxy must send written notice of such proposals to the Secretary of the Fund, Worldwide Plaza, 309 West 49
th
Street, New York, New York 10019-7316, and such notice must be received by the Secretary no sooner than June 18, 2015 and no later than July 20, 2015 in the form and containing the information prescribed from time to time in the Fund’s Bylaws.
| By Order of the Board of Directors | |
| Neil A. Daniele, Secretary |
New York, New York
Dated: October 16, 2014
17
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